2019-09-13 ULMS Steering Committee Meeting
Zoom
https://csueb.zoom.us/j/531982611
Participants
@John Wenzler
@brandon dudley (Unlicensed) @Mike DeMars (Unlicensed) @Christina Mune (Unlicensed) @Brian Moore (Unlicensed) @Israel Yanez (Unlicensed) @Joseph Adkins (Unlicensed) @Linda Franklin (Unlicensed) @Andrew Carlos (Unlicensed) @Kevin Phillips (Unlicensed) @David Walker @Dolly Lopez (Unlicensed)
Goals
Discuss priorities for 2019-2020 at the Functional Committees and the Steering Committee
Determine agenda topics for future meetings.
Meeting Notes
Available on Google Doc: https://docs.google.com/document/d/1WFrM8fwnqYqXlvm8D5s7DwYUrv4WxIOd_-fRNreoe9k/edit?usp=sharing
Discussion topics
Time | Item | Presenter | Notes |
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1:00-1:10 | Welcome & New Member | @John Wenzler | Welcome Andrew Carlos, East Bay, as the new Discovery Committee Chair |
| Updates | @John Wenzler @brandon dudley (Unlicensed) @David Walker |
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1:30-1:40 | Functional Committee Reports & Goals | All | Acquisitions (Linda)
Analytics & Assessment (Brian)Analytics & Assessment will be focusing on usage stats this year during the transition to COUNTER5. Along with curation guidelines for existing and migrated data we will be evaluating SUSHI utilization across the system with an eye toward developing reports for evaluating usage on a broad basis. We will continue to update and develop established reports and dashboards as needed while providing targeted assistance via Slack. Resource Management (Israel)Report:
Goals:The committee will continue to support resource management staff across the CSU by reviewing best practices and policies as needed, and providing direct assistance upon request. The committee will support the work of, and collaborate with, the NACO funnel project, the NZ Management Group, and the Release Notes group. We plan to start thinking strategically about how we can work more collaboratively and effectively as a consortium in the area of resource management. ERM (Dolly)
Resource Sharing (Joe)At ULMS Summer Meeting the Resource Sharing Functional Committee presented on some of the things that they had been working on over the last year. Presenters included Isabel Mascorro (Northridge), Karla Salinas (Dominguez Hills), Natalya Magazino (San Marcos), Joe Adkins (San Francisco) and Chancellor’s Office Ex Officio Mallory DeBartolo. Some of the topics included Analytics Reports for Resource Sharing that had been developed over the last year and an item condition best practices and workflow aiming to add a quality control element to items lent through CSU+. The item condition thing was the result of a joint project between Fulfilment and Resource Sharing Functional Committees. At the ULMS Summer Meeting group discussion we discussed the idea of seeking improving the scheme for CSU+ loan periods, either making them longer or allowing for renewals. There was a lot of anecdotal evidence of patrons having to request the same book they had in hand over and over because they couldn’t renew. There was also anecdotal evidence of patrons keeping CSU+ items long after they were due because they couldn’t renew. One of the priorities and goals of the RSFC for the coming year is to try to uncover data through analytics to support the anecdotal evidence that the current CSU+ loan period scheme is suboptimal. An anticipated difficult area for this project is how to deal with media items.
A second goal the RSFC has set and made progress toward is improving communication and engagement with the people in our functional area. RSFC had developed and implemented a CSU+ Tip email system that will periodically mass email a CSU+ workflow tip to our listservs. And there is also I-SPIE TV, which is a bit difficult to explain in a short paragraph, but we hope that it will improve communication and engagement with the people in our functional area. We also recently had a drive to improve campus spirit in CSU+ by adding campus logos to paging slips and stickers.
Over the past year there has also been an ongoing process of improving communication and service from our courier. Fulfillment (Kevin)The Fulfillment Functional Committee will hold its next Open Forum on 10/17. Topics will include discussing Alma new release highlights, purging users and editing Letters. In the ULMS Summer Training general meeting last month, many ideas were discussed for future open forum demos as well as sharing of interesting/best practices. Cal Poly San Luis Obispo discussed their textbook give back program, CSULA shared how they incorporate surveys into their notices, and many CSU’s discussed budgets for their Course Reserves and identifying bottleneck courses. Committee member Jamie Lamberti from SFSU presented on Fulfillment Analytics, Kevin Phillips and Jeremy Vall from CSUF presented on 2 inventory models and Joanna Kimmitt from CSUDH presented on Student/Staff onboarding. Added Course Reserve Workflow to Fulfillment wiki. Currently interviewing all Course Reserves Coordinators to do an environmental scan of what practices are currently being employed throughout the system. We are attempting to find commonalities/differences between the campuses and also identify unique practices that could be employed at other campuses. This includes identifying bottleneck courses and working with the bookstore to fill these needs, how departments budget for textbook purchases, student textbook donation programs, etc. This also dovetails with a paper that was written in the committee last year regarding Student Success and the Library Discovery (Andrew)
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1:40-2:15 | 2019/20 Priorities | All | Before the meeting, each member will write two paragraphs on their takeaways from the Northridge Meeting: Paragraph 1) Goals and Objectives for my functional committee: Paragraph 2) Goals and objectives for the Steering committee. We’ll discuss. Potential Steering Committee Priorities
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2:15-2:30 | Agenda Setting | @John Wenzler | List of topics to cover in future meetings |
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