2024-01-19 ULMS Steering Committee Meeting Agenda

5 min

Acknowledgement of impact of work

Christina H

acknowledgement of impact of work in the coming weeks

10 min

COLD Update

John
David
Christina H

Report from December 2023 COLD meeting (SDSU). Rapido presentation and straw poll. Strategic planning report. Promotion of CSU Libraries accomplishments.

Next COLD meeting: Feb 22 & 23 meeting at East Bay. No agenda yet but we will share before Feb 16 Steering

15 min

Updates for Steering Committee

Christina H

Reports below - keep me updated throughout the month if you can

MARCIVE DWS→ CRDP transition is complete.

Webinars were added to monthly report page, what else would you like to see here? Feedback anytime

Filling vacant spots in ULMS committees; current vacancies ahead; timeline

eCAUG conference update

satisfaction survey

20 min

Steering Committee discussions

Christina H

Listserv/Slack messaging on Alma/Primo down (Jan 3 incident); addressed at TS Open Forum Jan 18. Discussion on messaging

Pendo discussions/decisions

Acquisitions group/task force update

Data issues task force update, sharing spreadsheet of work

Collection development consortial dashboard discussion

Anything else you want to discuss?

25 min

Big Idea presentation/discussion

Gabriel

What is a Big Idea? (Christina H)

Big Idea: CSU-wide customer service best practices (Gabriel)

15 min

Committee Updates

Natalya
Keven
Kirstie/Jessica
Gabriel
Nerissa
Priscilla

Reports from each (see below)

lots of cross-functional discussion

Analytics (Natalya)

Met Dec 5, no meeting in Jan

Open Forum happened Dec 7; next one scheduled for Feb 8

New vice-chair

Discovery (Keven)

No meeting Dec or Jan (had Nov 30 meeting), next meeting Feb 1, 2024

VETT report released Jan 16, 2024; was presented at Discovery Open Forum Jan 18 2pm-3pm [recording]

ERM (Jessica/Kirstie)

Met Jan 9, 2024. Did not meet in December or have Dec office hours, have office hours Jan 19

• Wiki

  • The task force finished reorganizing most of the documentation into 3 main topics (CDI, ERM, Acq)

  • Now working on updating old documentation and/or archiving pages that are no longer relevant.

• Alma Licensing

  • The Nov 16, 2023 open forum presentation from Anthony at CSUF was great and should help campuses get an idea of where to start. 

    • SDSU is beginning to work through the process now and is willing to share their experiences in the future once more progress is made.

  • The committee will be available to assist with licensing questions as they relate to the RapidILL lending notes project.

• ERM Office Hours - we've had a few attendees come, but it's been slow.

• ERM Problem Reporting Workflow

  • Kirstie, Jessica, and Ying at the CO are going to draft an ERM problem reporting workflow document, to be reviewed by the ERM committee, outlining the best ways to tackle problem reports, particularly for E-Resources that are licensed through SDLC/CO

• ACQ Committee and/or Task Force

  • We've been discussing with more frequency the need for some ACQ presence again in the ULMS.

  • As an example, Marcus @ SFSU attended our first ERM Office Hours session with questions specifically related to Acq. Only one or two of us could help answer some of his questions. 

  • Acq documentation and workflows needs updating. 

  • We need help testing new Acq features (PO Lines Task List), and products like Rialto, etc.

  • Met with Christina H Jan 17

ERM Wiki Task Force Update

• ERM/CDI/ACQ wiki documentation has been re-organized into separate sections under the ERM umbrella

  • The task force is now working on content and updating screenshots

  • Pages that are no longer relevant are being archived

  • Need input on the acquisitions pages

• Marcive government documents changed over to CRDP by Marcus Jun at SFSU

  • Marcus gave a demonstration at the Tech Services Open Forum in December on the switch over to CRDP records

  • Marcive subscription has ended

  • Renamed Federal Government Publications in the NZ

• JSTOR A&S collections being migrated to JSTOR Archival Journals and Primary Sources Collection

  • Slowly phasing out the older JSTOR collections

  • JSTOR is merging titles into a single collection

Fulfillment (Gabriel)

Met Dec 12 and Jan 8

New vice-chair: Oscar/CSULB

We discussed our current Survey and chose Campus Assignments.

We will now begin reaching out to Campus to interview them for our General Survey.

Gabriel presented Big Idea on customer service at Steering Jan 19 (this meeting); great conversation and ideas ensued

Voted on items for the group to work on

Resource Mgt. (Nerissa)

Resource Management (Nerissa Lindsey)

Meeting Jan 19 right before this meeting; did not meet in Dec

Office hours started Tuesday, Jan 16 1pm-3pm - a few drop-ins and good discussions. Was good to have a question ready to go to research with the group. Sent follow-up to listserv on what was discussed, this was appreciated. Will continue these monthly for an hour next time (not two hours). Next one Feb 20 1pm-2pm

Call to update cataloging contacts went out Jan 11. Will nudge Jan 29 for Jan 31 final call.

ULMS documentation clean-up project. Focus on completing updating the how-to documentation and then we can look at the policies. Next RMFC meeting will be a working meeting.

Lots of discussion on yesterdays' in-depth cataloging statistics in Alma presentation [Jan 18 TS Open Forum] and how CSU Libraries measure and track cataloging stats

Linked Data Task Force (Michael Herrick)

next meeting Jan 30; did not meet in December (last met Nov 30)

FacilitiesLink update

Inclusive Descriptive Task Force (Allison Bailund)

Met in December

Need more people and/or more buy in from the CSUs for this group

Creating documentation on how to use the Homosaurus so that other catalogers in the CSU can apply terms and adapt their workflows.

Also floated the idea of a study group/discussion group to possibly get more buy in and volunteers

Resource Sharing (Priscilla)

RSFC office hours continue weekly 10am-11am Tuesdays

RSFC met Dec 4; I-SPIE Dec 14 meeting; no Jan meeting

Jan 17 Rapido Refresher on Enrich from Global Index feature; possible upcoming Refresher with Meghann/Ex Libris

Rapido Report presented to COLD Dec 7 (discussed above)

Reviewing Canvas module on resource sharing

Ex Pak / courier discussions

I-SPIE website moving from resource sharing wiki to new website (dev site; final site will be here)