2023-04-21 ULMS Steering Committee Meeting Agenda

1:00-1:05

Call To Order

@brandon dudley (Unlicensed)

1:10-1:25

COLD Update

@Adriana Popescu
@David Walker

• Working on COLD nominations for opening next academic term

• Processing interviews with candidates for consulting on COLD strategic planning

• Discuss CO openings on ULMS team

• Next meeting is in May

1:25-1:55

2022 Satisfaction Survey Meeting Update

@brandon dudley (Unlicensed)

Satisfaction Survey feelings

• Gabriel - Didn’t address all concerns, didn’t like some of the responses

• Jill - Similar feelings. Things are fine in general. Specifically response to missing item workflow - Followup with Noam

• Priscilla - Not as much pushback. Just provided timelines, no discussion about workarounds in the meantime. Dismissed one issue with digital file links with longevity of availability. Wish there had been more discussion around issues

• Austin - CDI issues look like they will be addressed, but only have timelines right now.

• Jill - Buyouts don’t bode well regarding support resources

• Kevin - Meeting went pretty well. Analytics have definite deficiencies that need to be addressed. Documentation can be tackled by ExL, speed seems to have been picking up. Difficult to provide examples in some case

1:55-2:05

eCAUG Meeting update

@brandon dudley (Unlicensed)

• Dates set - Aug 30-31 at California Digital Library in Oakland

• Program still under development

• Might use eCAUG timeslot at ELUNA to gather feedback about what attendees would like to get from a conference

1:55-2:10

Committee recruitment review

@brandon dudley (Unlicensed)

• Call will go out in next two weeks to deans for nominations

• Chairs should encourage interested folks to talk to their dean about putting their name forward

• Look to settle committees in early June, use rest of month to handoff open items to incoming chairs

• Gabriel agreed to stay on as chair for the upcoming year.

2:10-2:20

Brandon D plan

@brandon dudley (Unlicensed)

@David Walker

@Adriana Popescu

• Last day is May 12, but will be contracting for the foreseeable future

• Will not be able to attend meetings, but will be looking to handle most other things while contracting

• David and I will figure out split of responsibilities

2:20-2:30

Committee business

All

Assessment & Analytics

@Kevin Phillips (Unlicensed)

The Analytics committee had to cancel this months meeting. We are working on highlighting analytic reports to share with the community while encouraging others in the system to share. A folder in the CalState Institution community will be made with theses reports. The reports, with a description of how it’s utilized at their institution and its function, will be put on the ULMS Analytics Wiki.

Discovery

@Ian Chan (Unlicensed)

The DFC will focus on preparing for the 4/28 meeting with Ex Libris to discuss Discovery issues that are not related to indexing/data. Please feel free to review the Salesforce ticket descriptions in the Summary of CSU Non-Index Discovery and Primo VE Issues and send in any feedback you have that might help us improve the issue descriptions.

We hope to offer another open forum to follow up on the meetings with some of the topics discussed during the last forum - https://calstate.atlassian.net/wiki/x/CIAnow .

ERM

@Austin Lenzen (Unlicensed)

ERM and Jessica have finalized documentation for the shared licensing project and presentation.

We are continuing to clean up our Wiki, and plan to discuss future projects at ELUNA.

Fulfillment

@Gabriel Castaneda

The FFC has completed its first round of interviews for the General Fulfillment Survey. We are now in the process of reviewing the results and organizing the material.

Resource Management

@Jill Strykowski

1. adding 506 to marc records for OA titles

2. secondary resource type setup

3. sub-committees

linked data wg kicked off the study group - I found it really informative

IDTF added instructions for enhancing marc records and is looking for volunteers

Resource Sharing

@Priscilla Ortiz

• Continue to host Rapido workflow refreshers for resource sharing staff in the community

• Investigating a potential bug with NCIP first noticed and brought to RSFC from CSU SLO (it seems it may be possible to check out requested Rapido material to incorrect patron but in the resource sharing request, it will show that it is checked out to the patron who originally requested the material, only in fulfillment will it show who it was actually checked out to). 

• Ex Libris recommends to switch from Full Resource Request Slip Letter to Resource Sharing Receive Slip letter while in Borrowing, but item barcode does not show up, Chris Lee has submitted a sales force and is awaiting response. 

• RSFC members are providing feedback on Rapido Year One Evaluation where resource sharing is concerned since this will be submitted to cold next month. 

• The notes field has been turned off for lending and will be for borrowing soon because some institutions have been inputting patrons address on their for home delivery service but that information is viewed by other libraries so the privacy concern prompted this turn off until a solution can be found as to where else place that information.