2018-04-20 Meeting Agenda & Notes

• Overall support form COLD on governance document
• Continuing members of Steering Committee:
  
  • David and Brandon will continue in their ex officio roles
  • Carlos will be chair of Steering Committee
  • John Wenzler will be vice-chair of Steering Committee
  • Rae Ann and Suzanna are planning to continue
  • Nikki will chair Analytics
  • Luiz will chair Resource Management
  • Chris Lee will chair Resource Sharing
• Fulfillment, Discovery, and Acq-ERM chairs will step down
  • Replaced by an existing functional committee member, unless no one else volunteers
  • Current chairs should offer up nominations
• Request for nomination for new members will go out in May, to be filled in June
• Steering committee will select chairs and (for the first time) vice-chairs for functional committees
• Next year will include more strategic planning

• Three Resource Sharing policies reviewed
• Priority of CSU+ over other options accepted
• Loan period was accepted, but with a single loan period for both media and books
• $90 replacement fee change was tabled to see how often it occured

Recommendation to turn off FRBR.

1. Erroneous groupings
   1. Mitigated with light tweaking to date
   2. Considered more extensive changes
   3. Will always present ongoing problems and work
2. Problems during renorm
   1. Records in FRBR groups are inaccessible
   2. Extends renorm process by 8-12 hours
   3. Essentially preventing us from renorms mid-term
3. Usability is not great
   1. Users have to click into and then back out of groups
   2. Especially in CSU scope

Consensus was to turn it off.

• Looking to combine topics into three sessions
• There are some practical limits in terms of space
• May or may not ultimately result in attendance limits per-campus

ACQ/ERM

• GOBI
  • Have surveyed campuses around problems in GOBI ordering in Alma
  • Want to make sure GOBI is setting holdings in OCLC correctly
  • Resolving other issues between GOBI and Ex Libris
• Reviewing strategies for new functionality in May release to move portfolios

Resource Sharing

• Have been working with Fulfillment (see below)
• Have posted a lot of guides to the wiki, but still have a lot more to do

Discovery

• Changed meeting schedule to drop regular meeting, let task forces work on deliverables
• New features in the Central Package – including Google Analytics, SMS, report a problem – being wrapped up
• Group has compiled list of OneSearch tutorials
• New round of user testing will start soon
• May release is coming, including new feature for newspaper view
• Enhancement voting underway

Fulfillment

• Met with Resource Sharing to go over joint topics, will have joint session next week
• Task force working on procedures for:
  • Overdues and notices
  • Visiting patrons
  • Lost items for CSU+ and ILL
• Have done some work with Analytics group in organizing shared reports in Analytics
• Working on policies to ensure proper set-up of TOUs
• May open forum will focus on information sharing from ELUNA

Resource Management

• Continue to discuss and assess impact of and compliance to policies as well as need for new policies
• Continue to revise best practices and procedures, as needed, in support of efficiencies
  • e.g., MARC Holdings Format to allow libraries to accept Alma default values for single-part items; Publishing to OCLC
• Continue to respond to requests for training and procedures
  • e.g., Digital Bookplates; Canceling/Closing Orders and Impact to NZ records)
  • including identifying topics and trainers for weekly TS Open Forums
• Continue to provide weekly digest of Slack postings on resource management issues to the ULMS TS list
• Identified topics and CSU expert trainers for session(s) during the Ex Libris-CSU Summer Training
• NZ restore record problem resolved. Records restored for CSU (thanks to Marcus Jun).
• Upcoming: Review Notes fields display in Primo to submit recommendations to the Norm Rule Task Force.

Analytics

• Data Visualization Task Force is working on a simple proof-of-concept for a "dean's dashboard."
• Exploring both Alma Analytics, Tableau, and other things
• Offered recommendations on Analytics enhancement
• EAR is creating a sub-committee led by Carol at Long Beach on system-wide usage
  • Six campuses have yet to set-up any COUNTER usage stats in Alma
• Providing examples to Ex Libris for real-life training in Analytics
• Moon on an ELUNA group ta