2017-10-26 Meeting Agenda & Notes

Date

(2-3pm)

ZOOM Recording

Attendees

Agenda

TimeItemWhoNotes
2:00pm - 2:30pm

Functional Committee Updates

  • Acquisitions & ERM (Chris Bulock)
  • Assessment & Analytics (Nikki Demoville)
  • Discovery (Mike DeMars)
  • Fulfillment (Christine Evans)
  • Resource Management (Luiz Mendes)
  • Resource Sharing (Chris Lee)

Functional Committee Chairs


  • Acq / ERM
    • New Confluence space up and running
    • Training
      • Gobi API
      • Next Tech Services Forum focused on Acq/ERM issues
    • Page on known ERM issues
  • Assessment & Analytics
    • Cleaning up Confluence space
    • Have joint task forces up and running
    • Training
      • In Nov on Tech Services Forum
      • ACRL stats meeting
        • especially for transition year stats
        • get everyone on the same page
  • Discovery
    • Four different task forces up and running
    • Sending out survey on use of Primo
    • Environmental scan of other Primo instances
    • Monthly open meetings running
  • Fulfillment
    • Meeting weekly, open meeting monthly
    • Confluence space updated
    • Training
      • Tutorial on using Slack
      • New UI, reserves at open meeting
    • Brainstorming workflows that can be done system-wide
  • Resource Management
    • Training
      • Focused on "back to basics" and workflows that are general enough so everyone can benefit from them
      • Have folks lined up for weekly for training
      • Shelf-ready workflows, etc.
    • Created Authority taskforce
      • Recommending NACO funnel
    • NZ Management taskforce waiting to hear back from Ex Libris on delete job for NZ records, analytics issue, etc.
  • Resource Sharing
    • Still working with staff on some problems
    • Working on re-ordering the rota
    • Training
      • Monthly Zoom sessions on general issues
    • Tweaked some of the policies to clarify some of those
    • Chris will send emails to ulms-access services listsserv as well as csu-ill list
    • Anya created reports for stats
2:30-40Point of contactDavid Walker
  • Need a communication point of contact for each campus for things like surveys, single responses, etc.
  • Do we need one contact for Alma and one for Primo?
    • Could complicate things
    • Most said just one would be better
  • David Walker will send current PM list to COLD and ask for any changes
  • Will repurpose old PM list
2:40pm - 3:00pm

Functional Committee Agenda Items

  • Identify Training Needs & Trainers
  • Identify Opportunities to Streamline and/or Improve Efficiencies in Processes and Procedures
  • Identify Areas in Alma/Primo that would benefit from integration with external systems
  • Identify Areas of Consortial Functionality that would benefit from further enhancement by ExLibris

Carlos Rodriguez

Workgroups tasked with the following tasks:

  • Identify training needs 
    • CO has allocated money for training and tasked Alice with coordinating this.
      • Potential for two-day conference or regional workshop
    • Interested in feedback from working groups to see what works best
    • Discovery has some specific needs
    • Several groups see training as a major focus
    • Potential overlap with ISPIE and other meetings, such as regional tech services gatherings
  • Identify opportunities for streamlining workflows
    • e.g., ACRL stats,  MARCIVE, etc.
  • Identify integration with campus and other systems
    • Some campuses are ahead of others here, could share their experience
    • Currently, some of this done at the CO level, others at the campus level
  • Identify consortial functionality that needs enhancements by Ex Libris
    • How best strategically can we do that?
    • Coordinated ELUNA voting
      • Some CSU staff are serving in ELUNA and IGELU committees
    • Need a way to track this as we go forward
N/A

CSU+ Policies


Chris Lee

Will pick up at next meeting.

As well as review Coordinating Committee's charge, role of at-large reps.

  • David Walker will send current PM list to COLD and ask for any changes