2021-09-15 ULMS Steering Committee Meeting Agenda

1:00-1:05

Welcome

@brandon dudley (Unlicensed)

This is the inaugural meeting of the group for AY 2021-22.

1:05-1:15

Introductions

All

Name, campus, position and interests outside managing ULMS functions.

1:15-1:30

COLD Update

@Adriana Popescu @David Walker @brandon dudley (Unlicensed)

Adriana welcomes input from the steering committee to take to COLD, and she will also bring COLD updates to the group. This year COLD will focus on updating its Strategic Plan. Advocacy for ECC is also on COLD’s priority list, especially in light of the new GE Ethnic Studies requirement and the need to strengthen CSU collections in this area.

1:30-2:00

Committee Agendas

Functional Comm Chairs

Each chair presented their committees goals and priorities for 2021-22.

• Goals for the Assessment & Analytics Committee:

1. Review, reorganization and cleanup of committee wiki: https://calstate.atlassian.net/wiki/spaces/ULMSR/overview?homepageId=3866667 . Archive outdated documents and update documentation with current screenshots & instructions.

2.  Review, reorganization and cleanup of CSU Analytics folder: “Shared Folders/Community/Reports/Institutions/CalState”. Creating CSU-wide policies for what the folder and subfolders are used for. 

3. Review, reorganization, cleanup and retesting of the Analytics folder “ACRL IPEDS Official ULMS folder”. New training instructions on wiki. Present new webinar on compiling stats in late 2021 or early 2022 in time for ACRL Stats deadlines.

4. Gather success stories of data visualization, Analytics dashboards, and overlap analysis projects in the CSUs to share to get more library staff to use and understand these tools

5. More testing of overlap analysis tools and how it compares to the GreenGlass product: https://www.oclc.org/en/greenglass.html

6. Sharing recent free outside webinars and training opportunities on Analytics and Assessment on the wiki

7. Keep up with Analytics & Assessment questions from the community on Slack, the listserv, and email.

• Goals for the ERM Committee

• Goals for the RM Committee

• Goals for the Fulfillment Functional Committee

• Goals for the Discovery Functional Committee

• Goals for the RS Functional Committee

2:00-2:15

Committee Business

• Cross-functional Committee ideas

  • Standardize Alma User Groups - Brandon invited the chairs of the groups that are affected by standardizing to meet and discuss (Christian, Kelly Ann and Christina will meet with Brandon)

• New Committee Task Forces

  • Inclusive Description Task Force (Resource Management) - it was suggested that the call for participation be broader, beyond ULMS groups.

2:15-2:30

Structure of Future Meetings

@brandon dudley (Unlicensed)

The intent is for the meetings to be conversational. To that extent, it is important to share monthly committee updates via email. The goal is to spend the meeting time to discuss ULMS matters more strategically, beyond just day to day operations. The meetings could focus more on features worth evaluating or higher level ideas. The group is encouraged to take advantage of each individual’s unique role in the system, in order to identify strategic ideas to bring forward.

Assessment & Analytics

• We met in July & Sept 2021

• Introduction of all members on committee

• Elected Kevin Phillips of Fullerton as Vice-Chair

• Covered expectations of the committee

• Decided on 2021-2022 goals for the committee

• Reviewing committee wiki & documentation and plan for updating

• Reviewing ACRL Statistics Analytics folders and plan for updating

• Reviewing Analytics folders in general and plan for updating and setting policies

• Items in enhancement voting related to Analytics

• Updates from ELUNA Analytics Community of Practice

Discovery

DFC started meeting in June 2021. Since that time the following items have been accomplished: 

• Ian Chan will serve as Vice-Chair

• Planned and Held Primo VE Go Live Open Forum (July 9th)

• Presented Go Live Schedule, checklist, and norm rules requests

• Recording available on the discovery wiki

• Planned 2021/22 Meeting Schedule

• August 13th @ 1pm - Open Forum - Primo VE Wrap Up

• August 27th @ 1pm - Open Forum - Primo VE Wrap Up II

• September 10th @ 1pm - DFC Meeting

• October 8th @ 1pm - Open Forum - TBD / Primo VE Tips and Tricks

• November 12th @ 1pm - DFC Meeting

• December 10th @ 1pm - Open Forum - TBD / Primo VE Tips and Tricks

• January 14th @ 1pm - DFC Meeting

• February 11th @ 1pm - Open Forum - TBD / Primo VE Tip and Tricks / UI Survey Progress

• March 11th @ 1pm - DFC Meeting

• April 8th @ 1pm - Open Forum - TBD

• May 13th @ 1pm - DFC Meeting

• June 10th @ 1pm - Open Forum - TBD / UI Survey Results

• Determined 2021/22 Priorities

• Central package review

• Removed elements that caused issues in VE

• Added ability to hide links in the links section of the fill record details

• Norm Rules Support Structure 

• Worked with NRTF to determine best practices for requesting new rules

• Training sessions and online documentation

• Held multiple Open Forums and provided documentation on the wiki for common Primo VE configurations

• UI/UX Evaluation

• Gabriel Gardner and Heather Cribbs are working on a comparison between Primo and Primo VE UI/UX metrics. Preliminary findings will be discussed at the November DFC meeting.

• Relevancy ranking

• Managing Primo VE updates

• The DFC will communicate relevant updates to the larger discovery community when applicable.

• Slack vs. Teams

• Discussed the possibility of using Teams to store communication and files for discovery related information. Teams can save more information than Slack can. However, an informal poll to the discovery group suggested that a combination of Slack, listserv, and wiki are desired at this time. 

• Held two (2) Post Go live open forums to provide relevant configuration assistance and asses the scope of issues campuses are having. Recordings of both session available on the discovery wiki.

ERM

2020-08-12 Agenda

• Quicklinks Testing (Ex Libris) Jessica

• Get to the PDF article directly from Primo

• Testing starts December

• There’s a list, SJSU sandbox

• Make sure links work and proxy

Acq ERM tool (ExLibris)

• Take a look at this again

• Functionality with coded memos and renewals, money moves to SDLC

2021-09-09

Goals for the Group

Alma problems

• Community Zone Task list causing issues rather than helping, can do it on a portfolio level but not collection level?

• Chancellor’s office sent ExL Alma satisfaction survey, can we get the results of that survey?

• Salesforce theme.

  • ExLibris SUSHI problem, specifically IEEE sushi on ExL. Shaunt and Genesis

  • Analytics that Salesforce can provide, list of cases, what’s been submitted, resolved. 

  • Submit SalesForce tickets, ExL says problems resolved but we lose track of the cases we submit. 

• What is the purpose of the ULMS ERM?

  • Educating ourselves and CSU system? Not on charge, can we add it.

Fulfillment

• Began meeting biweekly in August 2021

• Introduction of all members on committee

  • Rachael-Joy Davis volunteered to be Vice-Chair

• Determined 2021-2022 FFC Goals

  • Finalize Cal State Walk-In User Policy

  • Leganto Support - Reach out to CSUs using Leganto 

  • Review Alma/Primo Release Notes to provide updates to 

  • Re-opening/COVID Support 

• Planning for a Fall and Spring Open Forum

Resource Management

The RMFC's first meeting was on August 3rd.  Updates and activities:

• Pam Anan is serving as co-chair, to take over as chair next year.

• Made introductions and reviewed the confluence site

• Started a Trello board to track ideas and issues for the committee

• Drafted the Inclusive Description Task Force proposal: Inclusive Description Task Force

• Discussed documentation on confluence and will tackle local fields in Primo VE documentation first

• Discussed Worldshare Record Manager, and members of the committee will be testing this software 

• Discussed state of cataloging and metadata staffing at the CSU and work we can undertake to advocate for positions

Planned topics and activities for this year: RMFC Agenda 2021 - 2022

Resource Sharing

• Met in August & September

• Meetings will occur every 2 week(s) on Tuesdays

• Meghan Weldon will Serve as committee’s vice-Chair

• Determined 2021-2022 RSFC Goals

• Finalize Walk-in User Policy

• Investigate printing Improvements

• CSU/UC Collaboration

• 16 Week Loan Period Assessment

• Rapido

• Discussed outreach opportunities and methods to gather input from the community of practice regarding topics the RSFC should address. 

• Discussed Alma Release notes for July, August, September