2023-11-17 ULMS Steering Committee Meeting Agenda

30 min

COLD Update

John
David
Christina H

If there is anything new to report before the December 7-8 meeting at SDSU

input/update for COLD & ULMS strategic plan

25 min

Rapido update/questions

Chris Lee

Any questions/discussion about Rapido before the report/presentation goes to COLD in December 2023?

15 min

Misc Steering Committee things

Christina H

ECC increased funding (hooray!)

2024 ELUNA conference plans - submit proposals by November 30

2024 eCAUG/ULMS conference plans

Looking through Salesforce cases for you

Data issues task force update

Satisfaction survey update

Canvas course ideas/badges/certifications idea

TS Open Forum is back

No December ULMS Steering Committee meeting; next meeting January 19, 2024 1pm-2:30pm

20 min

Committee Updates

Natalya
Keven
Kirstie/Jessica
Gabriel
Nerissa
Priscilla

Reports from each (see below)

lots of cross-functional discussion

Analytics (Natalya)

• We held an open forum on 11/2 with over 90 participants and are planning another open forum for 12/7.

• Christina H enabled the NZ analytics folder in all institution zones. We will discuss at the 12/7 open forum.

• NZ Rapido dashboard reports were copied and modified to run better in member IZs. A Rapido IZ dashboard was created in the NZ using the modified reports and is now available to be added as an object in each institution zone from the new Network Zone folder.

• We are reviewing reports in the Network Zone folder while we wait for an update on the case filed over issues retrieving results in the Analytics Usage Tracking subject area.

• We continue to add to our analytics management policy brainstorming document.

Discovery (Keven)

1. We met with Christina Hennessey, Director, ULMS and discussed her role in working with our committee and her immediate plans.

2. We briefly discussed the COLD strategic plan update, and offering suggestions to them will be our primary focus at the next meeting.

3. We discussed how our committee might support a new Data Issues Task Force.

4. We discussed the mobile Primo experience, and usage stats that might help us in our exploration of the topic.

5. We discussed how we will communicate with our CSU peers - perhaps a monthly presentation after Hannah's testing newsletter is sent.

6. Minutes at https://calstate.atlassian.net/wiki/spaces/ULMSD/pages/2844884993/2023-10-26+Discovery+Committee+Meeting

ERM (Jessica/Kirstie)

• ERM Wiki Task Force met and organized pages into 3 categories

  • Acquisitions, CDI, & ERM

  • First task, check linking for ACQ pages and update information

  • Updating vendor support wiki page

    • Created new EBSCO support page

      • Guidelines from EBSCO support on what information they would like to see in support cases

      • Requested libraries open support cases

• Ex Libris Content Team met with CSU ERM

  • Update on latest from Content Team

  • When possible, collections in CZ are updated daily instead of weekly

  • CDI rights updates are down from 100hrs to 30hrs to index and appear in PrimoVE

Fulfillment (Gabriel)

(Met after the SC meeting so I added these notes post-meeting)

• Exploring guidelines for purging patron records that all CSU library staff could use

• Big Idea - creating a CSU library-wide Customer Service Policy and Procedures.

• Discussion on moving shared documents for the FFC out of Google Drive into a more permanent place

• No updates on the FF survey

Resource Mgt. (Nerissa)

Resource Management (Nerissa Lindsey)

Christina H joined the RMFC meeting to discuss the creation of a joint task force to look at the FRBR/NODEDUPE issues as well as secondary resource types. She also mentioned ideas for helping the LDTF recruit more folks and she also mentioned the possibility of putting together another task force in relation to linked data and discovery.

The RMFC is planning to update the cataloging contacts page. Nerissa should be sending something out soon to get updated information from folks. 

We’ll be starting a documentation clean-up project.

 Linked Data Task Force (Michael Herrick)

Wikidata Building Project: learning/co-work sessions will start in New Year.  Several campuses are reporting access to data issues so Michael will be approaching Christina, probably, for a Chancellor’s Office route to basic data for at least some campuses

LDTF/DAWG co-working: Survey has not yet gone out since DAWG wanted to discuss first in one of their regular meetings.  Should go out soon?

Ex Libris LOD Roadmap: LDTF will start discussing and working on, methodically, this month and we plan to work through most topics, to understand them and their implications, throughout early 2024

A STIM/LDTF meeting did happen Thursday November 9.  One STIM member, Denise Holbrook (Humboldt) did offer to be an informal liaison between the two groups. We’ll see where that goes and I look forward to discussing with you and Christina H. how to manage/communicate LDTF findings and ideas up and around more broadly within ULMS-land and COLD-land.

Inclusive Descriptive Task Force (Alison Bailund)

No real updates from inclusive description; we're discussing a LCSH proposal to get the heading changed to "forced removal and incarceration" for Japanese Americans and looking into the possibility of hiring a student from the SJSU iSchool to possibly help out with projects.

Resource Sharing (Priscilla)

• Held first Rapido Refresher 11/15, monthly series with different topics

• Chris Lee is making final edits to Rapido Report, will share with RSFC for final feedback

• I-SPIE website moving from resource sharing wiki to new website (dev site; final site will be here)

• Providing Chris Lee with courier data to provide to Expak for quote

• Possibly making the “Back to Basics” to courses on Canvas through Chris Lee’s access

• Wiki website updates still underway (each committee member is assigned a workflow to review for updating, archiving, etc.)