2018-03-16 Meeting Agenda & Notes

Date

Attendees

Agenda

TimeItemWhoNotes
25 minULMS Governance Structure
  • new government structure is available for comment. Some discussion about adding a Vice-Chair to the committee, changing the name of the committee, adding vice-chairs to the functional committees. carlos wants to share this with COLD in a couple of weeks, so final comments are requested from coord. committee members.
15 minResource Sharing PoliciesChris Lee (Unlicensed)
  • Reviewed policies for agreement - loan periods, renewals, overdue fines, replacement fees, loan sequence
  • some discussion about the replacement fees policy going to COLD, the loan sequence policy to be tweaked to include language on the use cases 
5 minELUNA Enhancement Voting UpdateSuzanna Conrad (Unlicensed)Rae Ann Stahl (Unlicensed)brandon dudley (Unlicensed)
  • waiting for the alma and primo enhancements to be available for votes
  • Brandon will attempt to put the votes into Google Forms and share with campuses
5 minULMS Mini-Conference UpdateDavid Walkerbrandon dudley (Unlicensed)
  • Aug 13-14 tentative dates
  • Ex Libris trainer will be in attendance
  • next steps to reconnect with func committees to narrow topics, find CSU presenters
10 minsCommittee UpdatesChristopher BulockChris Lee (Unlicensed)Christine Evans (Unlicensed)Luiz Mendes / Mike DeMars (Unlicensed)Nikki DeMoville (Unlicensed)

ACQ/ERM

  • Discussing different workflows for single title ebook ordering/activation
  • Gathering issues with ordering through GOBI
  • Reorganizing the wiki

Resource Sharing

  • Joint meeting with fulfillment, formed task forces around topics like lost loan and visiting patron topics
  • working on guides for best practices based on questions received
  • open forum - received good feedback from attendees. demoed some workflows around general messages and other topics

Discovery

  • open forum meeting upcoming. topics include book carousel discussed and planned. 4 CSU campuses working on this together. Lauren will also update on data viz and how that would intersect with primo reporting.
  • renorm coming at the end of the month

Fulfillment

  • reserves training coming up
  • task forces on analytics (common year-end stats needs, benchmark stats), beefing up existing policies to provide more context and assess other needs, resource sharing exploring overlap issues

Resource Management

  • Revising policies and best practices in response to requests from campuses and other committees. Looking at compliance, flexibility provided by existing policies.
  • Ongoing presentations and trainings on ebook workflows, SUSHI configuration, ACQERM efficiencies, OCLC presentations on Worldshare Collection Manager, and Data Sync Collection in support of Alma publishing to OCLC functionality
  • Compiling and distributing  weekly Slack digests to ulms-techservices list.
  • Marcus developed procedures for loading MARCIVE records. Committee is drafting document outlining approaches for loading record sets foo free e-collections not represented in Alma or OCLC Knowledgebases

Analytics

  • focus on CSU+ stats - are at a place where Mallory is comfortable with the basic stats being produced.
  • working on title list matching for EAR ebook proposal
  • working with tech services and fulfillment groups on presentations and training
  • data viz work ramping up
  • thinking about data dashboards - needs and visualization
  • assessing impact policy adherance has on analytics - working to identify issues and solve