2019-11-08 Meeting Agenda & Notes
Date & Time
Nov 8, 2019 1-2:30
Zoom
https://csueb.zoom.us/j/531982611
Participants
@John Wenzler
@brandon dudley (Unlicensed) @David Walker @Kevin Phillips (Unlicensed) @Israel Yanez (Unlicensed) @Christina Mune (Unlicensed) @Andrew Carlos (Unlicensed) @Linda Franklin (Unlicensed) @Brian Moore (Unlicensed) @Dolly Lopez (Unlicensed) @Joseph Adkins (Unlicensed) @Mike DeMars (Unlicensed) @ANGEL PICHARDO (Unlicensed)
Action Items
CSU+: @John Wenzler & @David Walker will bring CSU+ discussion to COLD in December. If COLD agrees that this is a valuable strategic direction for the CSU Libraries, @brandon dudley (Unlicensed) @Joseph Adkins (Unlicensed) @Mallory DeBartolo (Unlicensed) will conduct additional research and develop a written proposal.
Confluence: @brandon dudley (Unlicensed) will update Confluence as proposed in the written proposal. Functional Committee chairs will consult with Brandon if they need any customizations. We should give it a few weeks before making changes.
Guidelines for Policies, Best Practices & Procedures: Steering Committee Members should review the Draft Guidelines and add comments and suggestions in the Google Doc by EOB 11/15.
Walk In Patrons Policy: @John Wenzler will apply the new guidelines to the Walk-in patrons policy (although it was written earlier) and get it through COLD by the end of the calendar year.
Ex Libris Contracts Survey: @brandon dudley (Unlicensed) will continue to analyze survey results and recommend next steps at the December Steering Committee meeting.
Importing Record sets to Network Zone: @brandon dudley (Unlicensed) @John Wenzler will discuss next steps
Illegal Aliens Subject Heading: @John Wenzler will ask COLD to vote on implementing the recommendation of the Resource Management Committee. @John Wenzler and @Israel Yanez (Unlicensed) will write a short press release that can be posted on the CSU Libraries web site: https://libraries.calstate.edu/csu/stories/
Discussion topics
Time | Item | Presenter | Notes |
---|---|---|---|
1:00-1:30 | CSU+ Expansion | @brandon dudley (Unlicensed) |
|
1:30-1:45 | Confluence Strategy | @brandon dudley (Unlicensed) | Christina, Mike and Brandon would like 10-15 mins to discuss upcoming Confluence changes at the next meeting. We want to focus on the standardization of the committee spaces and get feedback from the Chairs so we know what tweaks might be needed before moving ahead.
|
1:45-2:00 | Policy on Policies and Procedures | @brandon dudley (Unlicensed) @Joseph Adkins (Unlicensed) @Brian Moore (Unlicensed) @Dolly Lopez (Unlicensed) |
|
2:00-2:17 | Ex Libris Contracts Survey | @brandon dudley (Unlicensed) |
|
2:17-2:30 | Importing Record sets to Network Zone | @brandon dudley (Unlicensed) |
|
| COLD Prep | @John Wenzler | How should I use my time at COLD to get the best guidance for the ULMS Steering Committee? I am thinking about asking for time in December to talk about CSU+ Expansion and then asking for time in a Spring meeting for a broader strategic discussion. |
Time Permitting | Updates | All | Analytics & Assessment
Fulfillment· We will be having our Open Forum this Thursday discussing Letters/Notices, Purging Users and new release highlights. We had an open forum last week with Fulfillment folks to discuss our general feelings about Alma/Primo and Ex Libris support. The discussion points were used to fill out the Chair Survey that was sent in on Friday, 11/1. · Course Reserves interviews are coming close to an end, with a few coordinators left to speak with. The resulting notes will be shared with the Fulfillment group and our findings will be shared out in the Spring. · Fulfillment and Resource Sharing committees got together to discuss possibly extending the CSU+ loan periods. A lively discussion was had and a task force was formed which will include 1 member of the Fulfillment committee. Acquisitions· We have our TS Open Forum this week. “Alma to PeopleSoft Financial Integration” · Continuing – reviewing the “Getting Started Doc” (on going) · We are reviewing/updating Acquisition Policies to be completed by the end of the year.
Resource Management
Resource Sharing· One of our RSFC members (Isabel Mascorro) left the employment of the CSU. A replacement member (Darnesa Morris) was called up from the minor leagues in short order. Thanks Brandon! · Held a joint meeting with the Fulfilment Functional Committee in regard to CSU+ loan periods (extention or renewals). We solicited ideas and concerns and received some good feedback to use as a starting point for what data we need to collect. For example, fear of loss appeared to be one of the main concerns so we know one area to investigate is CSU+ book lost book rates, etc. Christine Evans from the FFC has agreed to join us in our quest. · Started a discussion on revamping RSFC’s Confluence space. Confluence reorg was something looked into by the last steering committee. And I know at the top space things were reorganized. Brandon recently sent out an email about that which kicked off a discussion about if our space needs so jazzing up. We decided that it does and also discovered that there were some common Alma procedures our people need to know about that weren’t covered yet on Confluence, even though we all thought they had been. Next steps are to actually get to the editing and improvement of our Confluence space. · Many RSFC members + our CO Ex Officio Mallory DeBartolo went to Minneapolis for the Next Gen Resource Sharing (Rapido) Partnership Kickoff Meeting. · Started investigating some interesting things in Alma’s new release. Notification Email Delay is of interest because this has been a problem with CSU+ from day 1. The Hold Shelf notification email is sent at the beginning of the CSU+ receiving workflow. Books don’t actually get on the hold shelf until a not insignificant time later. For example, if you receive 60 books and each book takes 1 minute to fully process with hold shelf flag or wrapper, etc. and then placed on hold shelf, books may arrive on the hold shelf up to an hour after an email was sent telling patron that the book was on the hold shelf. But this setting might not be good for people with ASRS because it appears the delay is for all hold shelf notices. We will investigate and test. Another new update is that Alma can now talk to ILLiad through API. This is useful for ILLiad as lender of last resort if CSU+ cannot fill. The old setup involved Alma sending an email somewhere and then ILLiad would read the email. API should be simpler to setup and in theory more secure. We will be testing to see if this really works as advertised as well. · Replaced UC Davis with UC Irvine as a courier delivery stop. Earlier this year we did a study across the CSUs to see how were our most common UC ILL partners. UC Davis was at the bottom of the list and UC Irvine was highest of those not already on the courier delivery schedule. A new contract with Unity was recently signed and switching these two UCs was asked for. But sending to UC Irvine via Unity is not live yet as we are still working with UC Irvine on logistics. · Did another I-SPIE TV. Discovery
ERM
|
|
|
|
|