2019-03-26 Meeting Notes

Damaged Books for Resource Sharing standards

https://docs.google.com/document/d/1sbejoZ-dgW_sRX9xh9L0OXR1E4qWe_HQZx91fDI7KEI/edit?ts=5c913e9a

• The Resource Sharing Functional Committee has reviewed and commented on the document.
• The FFC discussed the documentation and made comments where necessary.
  • Discussion surrounding where to add condition notes revealed the necessity for more clarification and testing.
  • Discussion about whether to check in an item damaged while checked out to the patron will be brought to the task force.
• The FFC has until the end of day on Friday March 29^th to provide further comments on the document.
• A general discussion of how damage is notated at each campus. Most campuses add a Fulfillment Note to the item record. Some write condition statements in the book.
• The task force will address comments and concerns gathered and then test the procedures.

ULMS Fulfillment Policy Review/Update

FOR REVIEW ONLY: Policies, Recommendations and Best Practices

• Brandon has asked each functional committee to review policies listed on the ULMS wiki. Most policies were adopted during migration, and may have changed.
• Fulfillment policies: 
  
  • Default Replacement Costs: This policy was not approved by COLD. The group agrees to remove it from the list of policies.
  • Eliminating Daily Accruing Fines for Main Collection Items: This policy was approved by COLD as a recommendation for each campus. The group feels more clarification is needed and would like to revisit this policy.
  • One Year Loan for Faculty/Staff: This policy was approved by COLD. No changes are needed.
  • Semester Long Loan Period for Students: This policy was approved COLD. Clarification on the length of the loan period is needed (semester vs. term, minimum loan period includes renewals)
• Cathe will meet with Brandon on April 4^th to discuss policies.
• Cathe emailed the list of issues resulting from Brandon’s check-in calls with each campus for the group to review before the next FFC meeting.

Reserve Analytics Update

https://docs.google.com/document/d/1gZy-BA_3lMGlqy8hycG7G-6h4Dx5bhBZxvu79YyBRXg/edit

Matthew emailed the document to the group to review before the next FFC meeting.

Update from Jamie on Lost & Paid status SF case:

• ExLibris is firm on the fact that a credit will be applied when an item with the Lost & Paid status is returned.
• By design this is different than the functionality for the Lost/Missing status, though I was not given a definitive reason why.
• I informed them that the documentation is incorrect and was told they would update it. This has yet to be done.
• My case is now Pending Development and I’m not sure if that is for the documentation or something else I wasn’t told about. 
• I plan on posting to the Idea Exchange that the two functionalities work the same