Digitization Workflows, Laura & John

(see configuration)

• Demo - 45ish minutes 

  • End user making the request

  • Library staff workflow of pick from shelf to scan in to delivery 

• Open Forum discussion

  • Possibly end of March or beginning of April 

  • Date TBD 

• Can limit digitization request button to certain user groups (i.e. faculty only) and limit which items can be requested 

• Copyright declaration - must be checked in order for the request to go through 

• Alma Workflow

  • Requests to go pick from shelf list 

  • Scan in item and destination is digitization department

  • Media digitization is put into YuJa 

• Digitization department is it’s own desk separate from Circ desk

  • Alma requires a separate digitization department desk in order to process the request 

  • Triggered when item is scanned from pick from shelf to digitization department and then must be scanned back in to go back into the stacks for reshelving 

• 2 ways

  • Document delivery - easier/better? 

    • Attachment is uploaded into Alma and emailed to patron - can attach multiple documents but there is a file limit size 25mb 

    • No history of the request is kept 

  • Digital file in Alma 

• Use Acrobat for scanning

  • Max digitization request is 75 

• No advertised turnaround time 

Walk-In Patron Updates

• The decisions from the Nov 9th joint meeting were shared with the Steering Committee.

• It was decided to move forward with figuring out a workable solution to allow CSU+ requesting.

• Options:

  • Bring it to ExLibris as an issue in place of one previously submitted by FFC or RSFC.

  • Work with David Walker to develop an external request form that will submit the request via and API.

ExLibris Survey Meeting

• Prepare to meet with ExLibris.

• Review top 5 issues. Narrow to top 3.

• Discuss CSU+ requesting as a possible addition.

• Gather information: specific use cases, Salesforce cases, other documentation that shows how and why the issue is worth fixing.

• Those of us with Saleforce access can search for tickets submitted by other campuses to support need for issues 

• Attempt to provide screencasts of issues we are experiencing