Notes 4/19/17

CALSTATE weekly call

Wednesday, April 19, 2017

11:00 AM

~~START RECORDING~~ 

1. Staff availability

• Apr 18-19: Megan offsite (working but responses may be delayed)
• Individual institution Primo meetings began Mar 16 and continue (Lynn & Jim)
• CSU continuing NR changes, with ExL assisting
• Publishing job will continue to be run manually (by ExL) 2x/month
• CSU (Dave): if you have made changes on Prod but not SB OR if you have made changes on that you don’t wish to keep, please reply to mail from Dave to discovery group
• Browse functionality has now been fixed (classic UI) – all browse options have been enabled to give campuses a chance to review them and comment
  • New UI will get browse in May release
    • Cutover preparation
      • ExL team creating cutover cases for each campus (Group 2 & 3 cases coming)
      • CSU / campuses to begin working on migration forms / field mapping forms / AutoExtract kits
        • Group 1: 1^st drafts due Apr 14; final forms May 1; data @ FTP May 13
        • Group 2: 1^st drafts due Apr 21; final forms May 8; data @ FTP May 20
        • Group 3: 1^st drafts due Apr 28; final forms May 15; data @ FTP May 27
    • Alma Health Checklists
      • All campuses but one have submitted checklists – thank you!
      • Campus checklist review calls start Apr 21 (all but 2 have signed up – thanks!)
        https://docs.google.com/spreadsheets/d/1TQKliHd7Ui4qnx6mQA2vftN0CFDsLbBnoT8NTUxs4sQ/edit
      • Next draft due May 15
    • Resource Sharing testing this week
    • Alma advanced functional calls (Thursdays, 9-10:30am Pacific)
      • Topics for upcoming weeks
        • Apr 20 - prep tasks for cutover (Dolph / ExL team)
          • Scheduled Jobs List
          • Enabling/Disabling Letters
          • Alma Offline Circulation
          • Other topics (see the Alma and Primo Cutover Process guide)
            • Primo publishing cycle during cutover
            • Things that can (and can't) be done between tech services acceptance and start of fulfillment cutover
        • Apr 27 (and beyond) – TBD based on checklists (reviewing with CO)
      • New WebEx call details

1. Primo status

1. Alma status

https://proquestmeetings.webex.com/proquestmeetings/j.php?MTID=ma20c2acac9adac3abba1c35db27bfdbd
Meeting number / password: 719 859 699 / CalState!2017 
1-408-792-6300 Call-in toll number (US/Canada) 
1-877-668-4490 Call-in toll-free number (US/Canada) 
Browser requirements: Please use a Java-enabled Internet browser (IE preferred) 

Chat transcript

from Chris Bulock to everyone:

We hear you

from Mark B (Los Angeles) to everyone:

Yes. Hear you

from Kathlene to everyone:

Would you put the campus checklist URL to Google spreadsheet in chat, please?

from Dolph Chaney to everyone:

https://docs.google.com/spreadsheets/d/1TQKliHd7Ui4qnx6mQA2vftN0CFDsLbBnoT8NTUxs4sQ/edit

from Kathlene to everyone:

Thanks, yes, just wanted to confirm time

from Mike to everyone:

spoiler alert!

from Brandon to everyone:

nothing from me

from Mike to everyone:

doing a primo dog and pony show today from 1:30 to 2:30 so don't change anything before that!

from David Walker to everyone:

we likely won't push any changes into production until tomorrow or Friday

from Laura (Sonoma) to everyone:

But it is still only in the old UI, right?

from Mike to everyone:

sweet

from Nikki (CPSLO) to everyone:

@David, does that apply to all campuses, or just the ones who said yes to the facets and other changes?

from David Walker to everyone:

just those who said yes

from Nikki (CPSLO) to everyone:

ok thanks

from David Walker to everyone:

those who opted out are being excluded from this work

from Laura (Sonoma) to everyone:

Great. Thanks!

from Eva Sorrell to everyone:

Should we always be making changes we want to the sandbox rather than production which is what we were doing?

from Amanda-CSUB to everyone:

We ran into trouble with the sample data in sandbox for testing 😔

from Nikki (CPSLO) to everyone:

I try to make sure they're the same, with sandbox first, but the sandbox is just not very good for testing

from Nikki (CPSLO) to everyone:

plus you can't test signed in

from Mike to everyone:

yeah. we went to e preferred, so it is hard for us to test print results in the sbox

from ywzhang to everyone:

Does Exl continue to update the migration and mapping form? Could they announce that to campuses pls.?

from Mike to everyone:

that would be great

from ywzhang to everyone:

OK and thanks for clarifying it, Dolph!

from Mike to everyone:

thanks!

from Nikki (CPSLO) to everyone:

thanks!

from Mark B (Los Angeles) to everyone:

This week's p2e, is that a sample draft or a full report?

from Dolph Chaney to everyone:

Hi Mark - LA is Group 2?

from Mark B (Los Angeles) to everyone:

Yes

from Dolph Chaney to everyone:

OK, thanks.  P2E is just a draft (basically a chance to make sure you have it in valid format).

from Mark B (Los Angeles) to everyone:

Thank you Dolph