2020-02-04 Meeting notes

15 minutes

Updates on ScholarWorks /Campus 1-on-1 meetings

@David Walker

@Kevin Cloud (Unlicensed)

• Full report tabled to next meeting.

• Discussion of local accessibility requirements during the 1-on-1 meetings

  • Legal responsibility to have these materials be ADA compliant; need a better understanding of local campus practices for ensuring ADA compliance in IR works

15 minutes

Update from Metadata Working Group

@Elyse Fox

• Review/finalize data dictionary on Confluence site; set deadline to complete by March meeting

• Reviewing Rights stmt URI, identifiers survey (closes 2/7)

  • End goal is to have a drop-down with identifier

• Reviewing subject access survey (closes 2/19)

  • Looking into group’s preferences/ opinions for keeping subject access at all when Hyrax is keyword searchable

15 minutes

Update from Digital Archives Working Group

@Steve Kutay

• Repository Personnel Registry

  • Hope is to get a better understanding of campus projects and who is responsible for which components

  • Discussion of best way to communicate with designated personnel - send to the main contact or have separate lists by function?

    • Suggestion to copy the designated project point person in emails

    • Suggestion to allow each campus to put in who they want to be the designated point person for each functional group

    • Need procedure for updating / maintaining this list (annual review?)

    • Suggestion to have this live on the Confluence page

• MWG/DAWG will have quarterly joint meetings and hold open ScholarWorks meeting reports for interest groups

• Shared accessibility policies for digital reformats? Item level linking to policies?

  • Reach out to decision makers to consider how we want to maintain our guidelines (or best practices for sharing) regarding accessibility accommodations; particularly important given that some of the materials in an IR are being scanned from an analog form

• Best practices for geographic access across CSU

15 minutes

Proposals from Metadata Working Group

@Elyse Fox

• Seeking feedback on CSU-wide discipline faceting/taxonomy

  • MWG thinks using a controlled vocabulary of academic disciplines will be a nice way to connect the various campuses; MWG is seeking approval from the DRC to move forward with this project in Scholarworks

  • Questions

    • Does the CO have this type of information already?

    • What is the process for creating these discipline taxonomies?

    • How will this be a moving process given that names change; (forward and backward compatible) - need an easy way for campuses to request future taxonomies/categories

  • Approved by committee

• Copyright/Rights Stmt/License FAQ page and contact(s) on SW landing page; MWG to survey campus current campus resources?

  • Who will field any copyright / rights questions? - Suggestion to link to the existing copyright first responders contact list so questions go to the specific campus contact

  • Discussion of previous responses to centralized copyright advice and decision to not have a generic list

DataCite

@Mark Bilby (Unlicensed)

• Vote/census about whether the committee would recommend to COLD a consortial subscription to DataCite for DOI-minting?

  • Send comments/feedback to Mark via email before next meeting; will discuss at next meeting