2021-06-23 Meeting notes

Date

Jun 23, 2021

Participants

  • @Carmen Mitchell

  • @Mark Stover (Unlicensed)

  • @Alyssa Loera (Unlicensed)

  • @Daina Dickman (Unlicensed)

  • @Dana Ospina

Not in attendance:

@David Walker

@Lia Ryland (Unlicensed)

@Lana Wood (Unlicensed)

@Mark Bilby (Unlicensed)

  • @Katie Lage

Goals

  •  

Discussion topics

Time

Item

Presenter

Notes

Time

Item

Presenter

Notes

5 minutes

Welcome to our new committee members/Thank you to those rotating off

@Carmen Mitchell

  • Welcome, Dana and Katie!

  • Thank you to Alyssa for volunteering as Chair-elect!

  • Thank you to Lana, Mark B., Mark S., and Lia for the work you have done.

  • Patrick Newell will be the incoming ScholComm chair.

  • Mark Stover will remain our COLD contact.

5 minutes

Annual report update

@Carmen Mitchell

MWG highlights:

  • Revised titles to allow for sentence case or capitalization

  • Revised how degree fields are handled (change between degree level and degree name), and created instructional text to standardize degree input

  • Held a joint meeting between MWG and DAWG, and cooperatively formed a sub group to tackle overlapping metadata topics

  • Type now uses DCMI type

  • Genre list was created and is nearing completion, progress can be seen via the MWG meeting notes on confluence

  • Simplified and improved copyright fields and language

  • Revised Name and Alternative Name fields to address inclusivity issues

  • Created suggested file naming format

  • Revised Scholarworks submission workforms

  • Revised fields on the metadata dictionary in confluence

Digital Archives Working Group (DAWG) 

The Digital Archives Working Group has continued to work towards the CSU’s shared goals related to digital special and archival collections. The following tasks have been fully executed or continue to be worked on by the group:  

  • Distribution and education surrounding a Campus self assessment tool which was created in an effort to better understand existing resources and collections throughout the CSU. This self-assessment is designed to help practioners reflect on existing and potential digital collections infrastructure, as well as help the Digital Archives Working Group determine the systemwide capacity for moving into a shared digital asset management system (DAMS). (completed) 

  • The analysis of data gathered from the Campus self-assessment tool which has started and will continue through the summer of 2021. This task will investigate existing infrastructure and group members will provide feedback to the Digital Repositories Committee regarding the feasibility of moving into a shared digital asset management system. (ongoing) 

  • Test installations of Samvera/Hyrax at the local campus level. This project led to a full installation of Hyrax at CSU San Marcos, in which the San Marcos team developed detailed instructions on the process, with Dave Walker’s leadership and assistance. (completed) 

  • Development of recommendations for digital preservation best practices. A How-to document was created, outlining general approaches and resources to assist in digital preservation planning. (completed) 

  • Continued enhancement of the DAMS performance evaluation tool and itsapplication in assessing Alma Digital. The performance evaluation tool was created as a mechanism for determining if a DAMS meetsspecific functional requirements. The team continued to tweak the tool over the course of the year and is testing it using Alma Digital as the DAMS of choice. (ongoing).  





10 minutes

Digital Repositories Annual Meeting update


@Carmen Mitchell

Registration is strong! over 60 people at last update on 06/16.

Clarification: This meeting is for peers and practitioners.

Would be great to have a general OA informational meeting for the general CSU community. CM will forward to ScholComm Committee.

15 minutes

CSU-wide ETD Policy

@Mark Bilby (Unlicensed)

2021-06-14 Publishing Interest Group Agenda and Meeting Notes

Committee discussed and believes that this policy is under the purview of the ScholComm committee. There were concerns about trying to implement a policy of this scope and breadth when we do not yet have a “library champion” in the OGC.

5 minutes

DAWG Update

@Alyssa Loera (Unlicensed)

Having a difficult time getting a person to volunteer to be the chair. Have a potential for a chair, but still TBD.

Action items

Decisions