2021-12-06 Meeting notes

Announcements

All

• January 3rd meeting: should we cancel or reschedule?

• Skip the January meeting, meet again in February

• Open forum will be scheduled in mid-January (address timelines for digital archives and profiles projects)

Review DAWG charge

Eric

• Eric to make a few minor edits and finalize the Charge

• Mention this as complete in the year-end DAWG report

Custom campus forms

David

• New customization now gives us more flexibility in the forms.

• Based on any attribute of the user

  • Campus

  • Role (manager)

  • Other (student, faculty, etc.)

• Allows different versions of a form

  • by campus, role, etc.

  • Fields

  • Controlled vocabularies

  • Labels? (not sure)

• And control over which forms a user can see

• Can have a message area at the top of the form for specific campuses

• How best to use this?

  • just to address edge cases?

  • more broadly?

  • Flexibility / Uniformity are mixed blessings.

• Discussion:

  • The more form fields that are present, the more difficult migrations become

  • How much time will customized forms take? Maybe spend resources on DAMS development instead of fiddling with IR.

  • Amount of time to build/manage/maintain these depends on number of customized forms and their complexity; so it varies

  • Maybe instead of customization, have campuses use a “notes” field for other data

  • Have the working group host an open forum to discuss.

  • If we have campuses vote on this, each campus should only get one vote

Annual meeting planning

Carmen

• June 1-2, 2022 (virtual)

• Thematic streams (Ex, How our work impacts student success)

• Broad call for papers with some highlighted themes

• Reach out to Planning committee and get some meetings scheduled to discuss further

• Include ScholComm committee on this