2021-01-27 Meeting notes

3m

Evolution of OA at the CSU

@Mark Stover

Open

• Mark S. looking for feedback on this brief history.

• Mostly a timeline on resolutions

• Daina and Mark B. offered some minor corrections

15m

How to deal with hate speech and/or violations of code of conduct in IR materials??

@Lana Wood (Unlicensed)

• Do any of the CSU campuses have policies that talk about the removal or flagging of materials because they violate codes of conduct and/or are hate speech?

• East Bay is drafting a policy in response to a situation involving an emeritus professor at their campus.

• Lana will work with Carmen and Alyssa on some language, perhaps for the the ScholarWorks deposit agreement.

10m

Name chance policy/guidelines for the CSU Repositories

@Carmen Mitchell
@Lia Ryland (Unlicensed)
@Daina Dickman (Unlicensed)

• From Daina:

  • Draft website text, explaining the procedure to update names.

  • Draft form created to update names.

• See also name change policy from Napier College.

• MWG already talking about some changes to the forms, including alternate names.

• Lia will report

10m

Campus specific submission forms

@David Walker

• Current system design

  • Pro: Makes it easier to manage technically

  • Con: Limits campus-specific customizations

• Campus-specific customizations to the forms

  • Easy: controlled vocabularies

  • Medium: campus visibility

  • Hard: separate forms
    (not just to implement but to maintain)

• Submission via an external system

  • Requires a lot of up-front work

  • Allows us to design it however we want

  • Deposit (or update) record in Hyrax via SWORD

• San Marcos and Pomona using external forms using Qualtrics and similar systems. This works well, but having batch upload would make it a lot easier.

• Group felt other issues are higher priority.

5m

ETD Retro digitization document

@Daina Dickman (Unlicensed)@Carmen Mitchell

• Please read the draft for our February meeting.

• Add suggestions or comments directly to the google doc.

5m

Timeline/history of the IR at the CSU.

@Carmen Mitchell
@David Walker

• Draft document here.

• Have sent out the link to Slack and ScholarWorks PMs for any information people want to add.

• Provide a convenient place to see what decisions and have been made and what systems have been used/tried.

• Help us make it complete!