2024-01-17 Meeting notes

5m

CO Updates

David

• upgrade to hyrax 3.6; for ScholarWorks & digital archives;

• historical usage stats for ScholarWorks; views and downloads for each item; visible in each record for users to view as well;

• campus views per campus;

• metadata in ScholarWorks: facets around file type

  • text, audio, video, etc.

  • disentangle file formats from nature of content;

5m

Digital Repositories Annual Meeting Update

All

• Call for proposals: send out ASAP; shorter turnaround;

• Details:

  • Venue: San Marcos

    • June 18 DATE SET; one day hybrid

    • fees (direct transfer to SM), $30-35/person est. (parking fees too) in-person

    • cap at 45 attendees in-person; no online cap;

  • cf. Digital Repositories Annual Meeting Planning Document

  • QUESTION: speakers from other campuses nearby; interested in opening up for outside CSU? Keynotes?, etc. (no funds for honoraria…)

    • CSU speakers, etc.

    • CDL:

    • Keynotes: can attract a good audience; improve the schedule;

    • Names and topics to Carmen;

    • Single track program;

10m

Working group updates

WG liason

• DAWG: CSU Archives documentation; 5 teams collaborating on CSU archives participation; tutorials; preservation management; etc. adding support pages to the Confluence site; developing policies/guidelines, etc. https://calstate.atlassian.net/wiki/spaces/DRC/pages/871792744

• IRWG: looking at automated deposits (later)

• https://urldefense.proofpoint.com/v2/url?u=https-3A__calstate.atlassian.net_wiki_spaces_DRC_pages_2890235905_2024-2D01-2D11-2BMeeting-2Bnotes-2BIRWG&d=DwMGaQ&c=Oo8bPJf7k7r_cPTz1JF7vEiFxvFRfQtp-j14fFwh71U&r=vcG0i-asotAbT1ZSbOhCze_D3POQBizL76v73xmwPtA&m=4uRuEGCaHKDzX9eTXL1yMTNFJ3P9_u0Ca5tMUa95EKt2AYi_RXfnaSW081etTD99&s=FO8d1Fgo2kg2l1tyGv77KVoTU7HpGITrYApfqYKaiZ4&e=

10m

Collaborative metadata cleanup

Carmen

• simple metadata clean-ups needed from some campuses

  • some campuses lagging; staffing and expertise issues; solution: to pair up, but also take it on and finish it;

  • buddy systems are useful for learning the work but not useful if the bandwidth for the work isn’t there…

  • automation?

  • Using open forums to announce blanket changes, etc.

15m

Goals / projects

All

• Best practices/trusted repositories

• Plan for progress:

  • Part A: 2/14 complete

  • Part B1: 3/13

  • Part B2: 4/10

  • Part C: 5/8

  • Prioritization and report: May - June

• Trusted Repositories/Best Practices IG

  • TRAC Metrics

  • TRAC spreadsheet

Parking Lot

• Future goals

  • Faculty submissions

  • Workflows

  • Interoperability between platforms

  • Identifying ongoing funding / revenue sources and models