2022-11-14 Meeting notes (DAWG)

Owned by Steve Kutay, created
Last updated: Nov 14, 2022
2 min read

 Date

Nov 8, 2022

 Participants

  • @Steve Kutay.

  • Adam Wallace

  • Amalia Castaneda

  • Ariel Hahn

  • Jamie Zeffery

  • Jill Strykowski

  • Nicole Shibata

  • David Walker

 Goals

  1. Update committee on developments and priorities.

  2. Establish campus liaisons.

  3. Discuss beta testing workflows and forms.

 Discussion topics

Time

Item

Presenter

Notes

Time

Item

Presenter

Notes

10 min

COLD presentation recap

Steve

  • Digital archives pilot presented to COLD meeting on September 29th.

    • Steve addressed methods and results:

      • Brief history of DAWG and MWG work

      • Pilot structure and participation: Six campuses, 6,000+ records

      • Benefits: Develop once to benefit all, pooled funds/lowered costs, modular system, NDSA level 2 preservation, support

      • Development needs: Reports/analytics, roles, refine metadata, advanced search, child records, implement exhibits, improve viewers

    • David addressed challenges, constraints, and decisions:

      • Increased CO costs (larger files); more diverse content (campus metadata participation); longer migration

      • Campus customizations; limited CO budget

      • Migrate pulled DSpace content; Campus participation (esp. committed DAMS); More accurate cost projections

    • Interest in the overall project was good, and paved way for immediate priorities.

10 min

Priority 1: Migration of removed IR materials

Steve/David

  • 13 campuses (5 are system dependent)

  • Demonstrates functionality and commitment

  • Requires metadata review/remediation

  • Provide transparency of process

10 min

Priority 2: Establish campus liaisons

All

  • Provide brief reports on DAMS progress

  • Collect data on interest/participation, storage needs, current costs spent toward digital archives labor and DAMS vendors (TB)

  • Assign campus liaisons from group

10 min

Priority 3: Pilot report and formal DAMS demo

Steve

  • A report will be submitted by Steve to inform campuses and COLD of DAMS pilot findings.

  • More advanced viewers/players and ingest technologies will be installed.

  • Next year CSU Digital Archives demonstrations will be used to inform campuses and COLD, and to plan for participation with initial migrations.

10 min

Priority 4: Beta Testing

All

  • Workflows to be created to manage the continued testing of CSU Digital Archives, with our goal to try to break the system and report.

  • Consider how are current feedback form could be utilized to report issues with testing.

 

 Action items

 Decisions