2021-05-18 Meeting notes

5

Intro + updates

All

• Ask Dave about giving Eric M. Confluence access so he can add digital preservation document

• Dave Walker is joining us, yay!

• Membership moving forward

• June’s meeting can be dedicated to planning for Dig Repo Meeting?

15

Campus self assessment tool (what Alyssa keeps calling the DAMS evaluation tool, on accident)

Beth, Azalea, Eric

• Timeline discussion:

  • Do we want to extend the deadline through Summer? Might be easier once folks filter back onsite, though would be good to set an end point – July meeting as an outreach effort and benchmark.

  • Perhaps change framing for follow up emails and July Dig Repo Meeting as a “temperature check” not a trigger for migration.

  • Dave says we can push this through COLD/Library Deans

  • Will try and schedule side meeting about presenting current data

• Received 8 so far, data looks good

• Sub-group will have to work out how to code the data

10

Applying the DAMS performance evaluation tool to Alma Digital

Erik & Steve

• Erik & Steve revised tool

• Steve started applying it to front end, Erik is applying it to the front end

• Lots of documentation related to Alma Digital, which helps in the evaluation; Rubric will be applicable to Samvera

• Steve walked through a sub-collection search

• Plans to pick over the pain points at the July Dig Repo meeting

10

Digital Archives development plan - Subgroup w/MWG

Alyssa

• Beth, Azalea, Lia Ryland, Nicole Shibata, Julie Dinkins, Brianne Hagen

• Suggested starting point from Lia: https://www.loc.gov/aba/pcc/taskgroup/Metadata-Application-Profiles.html

• First meet up in June? Alyssa will make introductions via email

• Introductory meeting: leveraging what we already know, what are the possible pain points, how flexible and how structured metadata will be required to be

10

Goals for the next iteration of this group

All

Tasks that are open:

• Hyrax test environments (CSUCI, CPP, CSUN, CSUSM) to evaluate DAMS Functional Requirements and build workflows (Paused)

  • Might pick up next cycle; Vanilla/Lightweight Hyrax instance could be supported by CO (for testing), or can continue in the CSUSM instance

• Next steps in development plan

Future tasks to focus on (brainstorming):

• Nailing down the scope and the requirements (assessment tools); Formal evaluation of Samvera; Gathering evidence to support a build;

• Questions to think about: would a shared system be valuable? Partitioned? Conversations around resources, infrastructure, cost, sustainability; Always going to get the question: what are the other options?