2018-11-13 Meeting notes

How-to Articles

Decided on the format and best practices. So far, four articles have been drafted. Next step is to have procedures tested and revised, as needed:

• Chris and Israel will review and test “How to create a portfolio”

• Yvonne will review and test “How to add a local field”

• Eva and Julie will review and test “How to create a holdings record for a single-part item”

• Luiz will review and test “How to transfer an item to a different bibliographic record”

Submit comments and revisions via e-mail. To be completed on November 20, 2018.

Resource Management Guide

Members will review the Guide to add links to relevant policies and best practices, as appropriate. The newly extended deadline for this assignment is December 10, 2018.

Open Access and Freely-Available E-collections

Committee addressed question related to a potential recommendation about management of open access and freely-available e-collections systemwide. Questions raised included selection, criteria, and decision-making process. Currently campuses use different criteria for activating collections depending on collections (CZ vs. PCI); source of records; article-level vs. journal title-level linking.

To be discussed further if a recommendation is needed.

NZ Management Group

Status, tasks, relationship of the NZ Management Group to the Resource Management Committee. The rationale for creating the NZ Management Group was to ensure that there would be a Group dedicated and equipped to manage NZ records (daily loads, NZ record clean up) without burdening this Committee. The CO has provided support in this area as Marcus has taken on much of those responsibilities.

Committee agrees that the Group should reconvene to review tasks, plan for an upcoming NZ record clean up, and provide support, as needed.