2019-10-10 Meeting notes

Collaboration with RSFC regarding CSU+ Loan Periods

The Resource Sharing Functional Committee has received interest in extending the CSU+ loan period, either through a longer initial checkout or with renewals, and are looking for input from the FFC.

FFC thoughts:

- Longer checkout would benefit students.

- Popular books would have limited use across CSU system.

- Renewals may be better over longer loan period.

- How will longer loan periods affect recalls for course reserves?

Kevin will set up a meeting with RSFC to discuss.

Course Reserve Interview Update

Kevin & Kelly Ann are continuing to meeting with course reserve coordinators.

Kevin met with Pomona; Kelly Ann met with Fresno and Fullerton.

Trends:

- Most processing is done by a single staff member. Some have help of student assistants.

- Most are not involved in selection and purchasing of textbooks.

- Most do not market course reserves other than word of mouth.

- Not many campuses process e-reserves other than e-books on some campuses.

- Most do not collect analytics.

Jaime will run a report in the network zone analytics that shows the total number of course and reading lists per campus. This will be helpful for future meetings.

Kevin will create a folder on the team drive for course reserve meeting notes.

Letters Update

Kevin and Jamie met with Arnel Ordonio from Fresno to discuss letters. Arnel shared his customizations for removing patron addresses and adding or reordering fields in a table.

Jamie emailed colleagues at Sacramento to see if they still use the code for stopping a notice for a specific item location.

Is there a customization to only send a letter x days before a due date or expiry date. This could be used to limit the number of hold shelf notices sent using the Requests – Send Report fulfillment job. Jamie will investigate.

1Course Reserves Configuration

The default placement of a new brief course reserve record is the Network for most campuses. San Marco’s default is Institution. FFC members have not found a setting to make the Institution the default placement. Kelly Ann will talk to her systems staff to see if there is a setting, or if this is due to San Marco going live with Alma prior to the ULMS. If needed, Jamie will submit a Salesforce case to ask ExLibris.