2019-09-5 Meeting Notes

Date

Attendees

Note Taker: Jamie Lamberti

Discussion items

ItemNotes

Course Reserve discussions


          • Kevin will talk to all course reserve coordinators over this semester.
            • He will generate a list of questions prior to starting the discussions.
            • Looking for questions to further discussions.
          • Here are some potential questions:
            • How do you break out reserve tasks? Staff vs. student tasks.
              • Due to staffing shortages, would like to get the students more involved.
            • How are others utilizing the bookstore on campus?
              • Most (she believes) are using this as a resource, but how is this being done? Who is doing what and how much money is being spent?
              • How are courses/books being identified?
            • How do you market/inform the faculty?
            • Is your campus using electronic reserves?
            • What locations are you using for your reserves? Are you using specific item types?  Basically where is your reserve information being held?
            • In an ideal world how would you change/update our reserve process? What (if anything is holding you back)?
            • What class/course gets the most use?
            • How do you build your reserve collections? And how do you market it?
            • What is your end of semester process?
          • The ultimate goal is to compile a list of what everyone is doing and to make recommendations based on that data (things to do and things not to do).
            • We want our end product to include an environmental scan; basically, what are we doing now and why is it important?
              • There are so many external factors including budget, marketing, ALS program, staffing levels, etc.
              • Doing these interviews will help measure these external factors.
              • We would also need a uniformed list of questions so we are comparing apples to apples.
              • Here’s what we are seeing and here’s how you can implement it.
              • Eventual goal is to get it to the Steering Committee and then to COLD. We want to make sure all of the steps are practical and able to be implemented. 
            • Analytics
              • What Analytics are being used right now? What is being measured?
              • Kevin suggested getting some basic Analytics prior to meetings.
              • For example, total checkouts as opposed to reserve checkouts. How many courses and reading lists do each campus have?
              • Christine suggested getting numbers of items on reserve, how many courses have items on reserve, how many personal copies are being used vs. library owned copies.
              • The FFC decided to do the interviews first and then get information from Analytics.
            • Kelly Ann will help Kevin with these interview after all of the questions are finalized.
              • Kevin will send out the list of questions to add and/or clarify prior to starting the interviews.

Other Projects?  What else should the FFC work on?

      Letters Template Task Force

  • How to tailor letters to specific needs; put together workflows to be helpful to the entire committee.
  • Jamie, Kevin and Kim will work on this.
    • Christine will ask one of her employees to help on this taskforce and give his contact information to Kevin to reach out.
  • Anonymization
    • What are campuses doing?
    • We can come up with policies to look at it.
    • Christine, Mallory and Kevin will work on this; Kevin will also reach out to Matthew to see if he’s interested in this.


Next Meeting: 9/12/19