2017-10-04 Meeting notes

Date

Attendees

Discussion items

ItemNotes
Meeting Format
  • A committee member will be assigned at the beginning of each meeting to take minutes.
Feedback on Open Meeting
  •  A suggestion was made to share the agenda items well in advance and try to get more participation.
  • Group members will monitor the chat and help keep track of the questions.
  • There was an issue with participants not being able to unmute themselves so at the beginning of the next Open Meeting Christine Evans will encourage all to do a sound check.
  • Every Open Meeting will include a 10-15 minute training session on a specific Fulfillment topic in Alma.
    • Suggestions made were Analytics, TOUs and the new UI.
  • Relevant updates to Alma should also be discussed on a regular basis.
  • At the next open meeting (end of October) Troy Compton will do a Terms of Use overview.
CSU+/Reserve Issue
  • At San Jose there was a configuration error that allowed Course Reserves to be requestable in Resource Sharing.
  • There is a small fix in the TOUs that needed to be adjusted.
  • Natasha Allen (Unlicensed) will show how to update this setting at the next open meeting.
Analytics
  • A suggestion was made to create a folder with some specific reports for Access Services that everyone could access.
  • We will create a survey to see what kind of reports campuses are looking to use.
  • We will collaborate with the Analytics group to train or consult with them so that we can train on Analytics.
Policies
  • In the Spring semester we will survey the campuses about how the system wide policies are working and revisit the policies after seeing the survey results.
Objectives/Goals
  • We discussed the objectives and goals for this committee. 
  • Training and discussing/creating workflows (of day to day activities), benchmark statistics along with troubleshooting are the main objectives of this committee.

Action items