2021-04-16 Discovery Functional Committee Meeting notes

Announcements

@Gabriel Gardner (Unlicensed)

• Basecamp will exist for 1 month if/after we Go Live

• The Google sheet tracking progress has a new sheet added to it tracking issues.

  • Refer to your emails for the link.

VE Eval:

VE Forums

@Gabriel Gardner (Unlicensed)

Next forum: April 30th

https://calstate.atlassian.net/wiki/spaces/UPVE/pages/1807351941

• Topic:

  • Straw poll results;

  • simple results charts from testing;

  • General Feedback from campuses
    
    

VE Eval: Straw poll

Christian, Gabriel, and Brandon had a conversation on April 7th about running a straw poll to help inform the eventual decision which will be made by the DFC.

• Straw poll will be sent out to Primo Admins on Monday, April 19 and accept responses through Friday, April 23.

VE Eval:

Testing procedures

• We have less than 50% responding to the testing so far. The exception being load testing where the response rate is good.

• Note: CSU+ testing is not covered in detail by the testing plan we devised. Campuses are urged to test CSU+ capabilities at their earliest convenience and report any issues.

VE Eval:
Dissemination of results / decision

• Gabriel and Christian will be allocated 3 weeks to reviewing the data.

• Date of decision: the Friday May 21^st DFC meeting.

  • If we elect to Go on May 21^st the ballpark live date for VE cutting over to production would be Monday June 21.

• Jeannie Graham has asked if all testing data will be made public.

  • Yes; emails and personally identifying information will be redacted. Campus names/codes will be hashed. Eventually it will be up on the wiki.

• Sneak peek at easily chart-able results during the April 30th VE Forum

• COLD is not looking for a lengthy report. Rather we will put together a short executive summary of the process and the testing results and the rationale for our eventual decision.

VE Eval:

Post-decision timeline

• If we elect to Go, some lead time is required, ballpark of 2 weeks on either side of the decision. (Campuses would still be able to work in VE while Ex Libris does some work, VE would not be ‘frozen’ for those 4 weeks.)