Project Update 5/23/17

All –

This message contains updates on Resource Sharing as well as a project update.

* Project Status *

This is the last week for final data uploads. A big thank you for those of you who are working or did work on producing the final data exports!

Group 1: East Bay, Humboldt, Chico, Bakersfield, Dominguez Hills, Northridge, Fresno

Final data export uploaded & Technical Freeze begun: 5/13

Next deadline: Data test/acceptance: 6/7

Group 2: Monterey Bay, Maritime, Sonoma, Fullerton, Channel Islands, Los Angeles, Long Beach, Pomona

Final data export uploaded & Technical Freeze begun: 5/20

Next deadline: Data test/acceptance: 6/14

Group 3: San Jose, Stanislaus, San Bernardino, San Luis Obispo, Moss Landing, San Diego, San Francisco

Final data export uploaded & Technical Freeze start due: 5/27

Next deadline: Data test/acceptance: 6/21

Alma Campuses: Sacramento, San Marcos

Work begins: June 7

Work complete: June 13

* Please see your Project Manager (Stacie or Ian)  if you have any questions about how the Alma-to-Alma migration will affect you *

As a reminder, while in technical freeze you should cease adding, deleting or modifying bib, order, resource and other non-circ related records throughout the duration of the freeze. Changes to these records will not be carried over to Alma after the date above.

* Resource Sharing Update *

New enhancements to CleanSlips and to the Printing Templates

New versions have been added to the I-SPIE website you are strongly encouraged to delete your previous CleanSlips and Template files and replace them with the new versions. These enhancements make the document clearer for both the borrower and lender, and address problems in formatting.

CleanSlips enhancements:

• Limits the amount of characters displaying in the book title to 40 characters. This displays enough of the book title to identify the book, especially when coupled with the call number. By limiting the characters, long titles won’t push needed information out of the sticker templates. 
• Alphabetized the call number area as best as possible. Sadly there is a good deal of information before the call number that we are stuck with that could interfere with true alphabetization. With this enhancement items will print out grouped to the same location and then alphabetized. This might make sorting easier before searching the shelves.

Template enhancements:

• Added a place for people to add the name of the lending school and OCLC symbol. This will require you to open the document, type in the information, and save the doc because everyone would put different info. Thankfully you will only need to do this once. Previously only the borrowing school’s name was on the slip, and that’s great for making sure it goes to the right borrower, but without the lending library on the slip it would be hard to send it back to the correct lender. 
• Changed location text to red to make it stand out for the people who pull the book from the shelf.
• Added a place for volume. In most cases nothing will show up in this spot, but in cases where a specific volume was requested the field will populate the information from the excel sheet. 
• Minor formatting changes to help everything fit, look nice, etc. 

The new file package can be downloaded here: https://ispiecsu.wordpress.com/csu/alma-printing/.

Thanks,

Brandon