2024-04-02 Meeting notes

Time

Item 

Who

Notes

10 min

Announcements

Natalya and Christina

• eCAUG update

  • Still trying to set a date

• Reminder of April 3 webinar of collection devt dashboard: Data Visualization Dashboards for Physical Books Retention and Physical Books Deselection (8am but you can get on recording later) register

• Jung Ah - answer on Analytics-Tableau connection?

  • Jung Ah did not receive an answer. Christina will file a case

• ELUNA conference items on Analytics 

• Call for cessation of gathering IPEDS stats document for comments

  • There will not be a statement from the CO. The deans might make a statement. Christina will update us of any official statement from CSU’s. Feel free to make a comment.

• Some Analytics case updates

  • NZ analytics reports that timed out for a while, until Feb 2024. Ex L worked with Oracle to make some backend changes to improve performance.

  • This was also related to the problems that users were experiencing with exporting.

• Anything else?

5 min

Folder permissions

Jung Ah

• Should we adjust the ability to delete some sub folders?

  • Jung Ah to explore it and get back to it.

  • We may want to remove the “Delete” access from certain folders and give “Delete” access to only certain users by user ID in analytics.

  • Probably a project for the next AY,

  • We put this on the agenda for the next meeting.

20 min

Analytics Management Policy

All

• First draft: https://docs.google.com/document/d/1mrTWHv3gmOflbKli9PGY2DE_mj5KwomZKuZcYtcq_kg/edit?usp=sharing  

• Report and folder naming conventions

  • https://wiki.harvard.edu/confluence/display/LibraryStaffDoc/Analytics+Folders+and+Best+Practices

  • LibGuides: Analytics Work Group: Documentation

  • GALILEO Interconnected Libraries (GIL) Documentation - Report Naming Scheme  

  • We decided to adopt Harvard’s naming convention. Natalya will update the document further and send it out to everyone.

  • Christina will look into if there is a limit on the # of characters in the report names.

  • We will meet 4/16 11am to discuss further.

15 min

Network Zone folder inventory and usage report

Jung Ah

• https://docs.google.com/spreadsheets/d/1kXGYPuco64Epxw_OWQXLjhohXzbNL1BqN3ksl34a-TA/edit#gid=486251738  

• Look at usage report

  • Jung Ah will upload to Google drive and share with everyone

  • We can start highlighting the ones that meet the criteria for deleting to see who needs to be contacted before deletion.

15 min

April open forum

All

• Set for April 25 10am-11am

• Agenda

  • Management policy

  • Satisfaction survey results?

  • Collection development dashboard?

  • Office hours

• Do we need to schedule a planning meeting?

  • We will meet 4/16 11am

  • Natalya will start a powerpoint

  • Christina will add a few slides for satisfaction survey