2017-04-06 COLD Minutes

 Welcome, Agenda Review, New Members

• Clem Guthro – Fullerton
• Amanda Dinscore – Fresno

Budget Proposals

$35K still available in the COLD budget for 2016-17. Suggestions due to John by 3/30. Karen will do a Qualtrics Poll before the meeting.

Motion: To fund the three conferences at the recommended levels and purchase resource sharing bags. X moved, Ray seconded.

20 votes, 1 abstention.

ULMS: Dean's Briefing

Final phase of the implementation as well as what we think will be happening between Go-Live and the first COLD meeting in the Fall.

ULMS Support & Governance

How the CO plans to meet our side of the MOU as well as how campuses might meet their side of the MOU, specifically in the ‘collaborative work’ commitments. 

Started 1:40. David Walker started by noting that COLD had tremendous internal turnover since the ULMS project was launched three years ago. He began with an overview of staffing at the CO. He then reviewed the MOU for this project and clarified the commitments from the CO as well as the Libraries, along with proposed governance and communications models. Amy Wallace, Tracy Elliot, Patrick Newell, Jen Fabbi, and others spoke to the proposed governance model, which is six functional committees plus a steering committee for two years (the latter would have one COLD representative).

There was discussion about the transition from the existing structure. Stephanie Brasley proposed founding a small task force to work with the CO on finalizing the new governance structure.

MOTION: Mark Stover proposed a motion for COLD to establish a small task force to work with the CO implementation leads on a new governance structure, to be implemented by August 1. Patrick second. Passed unanimously (though Cesar was frozen). The structure proposal will be due May 15.

Members: Carlos, Tracy, Patrick, Amy Wallace, Amy Kautzman.

ULMS General Discussion

• Promotion strategies
• Campus readiness
• Any other ULMS Topic
• Implementation Team updates

This session began at 3 pm.

David Walker talked about Primo basics, such as scoping. He placed this in the context of the usability study from the Discovery group that found users had difficulty finding books at other campuses. Deans are urged to look at local decisions. There was Q&A that brought up the value of adding Ebsco into the search results, something that SJSU is testing. David also reported that the Delivery group is tasked with addressing the usability issue within two weeks.

Jen Fabbi asked if there is a record retention policy, and the answer is not yet.

CSU Wide Institutional Repository

-- Strategic Goals

-- Do we want a unified system as with ULMS

Follow-up from February Meeting

Mark Stover

Jen Fabbi

Motion made to vote for the CSU-wide IR; seconded.

Discussion focused on the concern by some deans about moving from a commercial product their users are happy with to a product that is now in development. Patrick Newell proposed deferring this vote until a product is available. 

Postponed to the September COLD meeting with a request for STIM to report out on progress on the CSU IR.

• What we want from committees/work groups and what we plan to do with their recommendation -- Patrick Newell
• Student Success, GI2025, and Privacy -- Mark Stover
• SDLC Report – Eddie Choy
• Spring CNI Report – Michele Van Hoeck
• Strategic Plan Update – John Wenzler
• Follow-up on AD Meeting – Jen Fabbi

GI2025 and Privacy – Patrick Newell recommended adding a whereas clause observing that CA state law is very strict about protecting user data.

Dinner

All-COLD dinner will be Thursday 4/6 at the Doubletree, convening at 6 pm. The first round of refreshments is on Karen. After that, it's a menu of your choosing. We have a nice room and the Doubletree is lovely.