2021-05-24 Publishing Interest Group Agenda and Meeting Notes

Announcements

All

• Call for Publishing IG facilitator for July 2021-June 2022. If interested, please email Melissa

• FYI: There is a second call for proposals for the Scholarly Communication Notebook, with review of proposals to begin June 21, 2021

Increase Capacity for CSU-wide journal publishing

Melissa

• Preparing for June update to COLD. Melissa and Jaime will be sharing updates.

• Melissa will follow-up with Dave about updating and migrating the OJS guide to Wordpress
  
  

LORDS

jaime

• Set date for Summer LORDS session: Thursday, August 5 at 1 pm

• If interested in joining or getting started with LORDS over the summer, get in touch with jaime

• jaime presented about LORDS at last week’s ACRL/NY Critical Pedagogy Symposium; did a live demo of a review session, and it went really well.

• Growing interest among other groups (jaime participated in ALA panel and has been hearing from other campuses).

Open access documentation

Melissa

• Conducted review of OA LibGuides across the system (as listed in the Google Sheet Mark shared previously) to inform CSU-wide documentation.

  • How should CSU-wide documentation differ from local LibGuides and related resources?

    • Duplication of introductory content would be okay, and local campuses could refer to the CSU-wide documentation for that purpose, if they so choose. In that case, local campus LibGuides could primarily be used for more specific content (e.g., OA fund, journal publishing support).

    • jaime shared Cal Poly digital terms glossary, which could be incorporated into CSU-wide documentation for library employees.

  • Pros and cons of different definitions of OA, e.g.:

    • Budapest OA Initiative: "free availability on the public internet, permit[s] any users to read, download, copy, distribute, print, search, or link to the full texts of these articles" (used in DH and Chico guides)

    • SPARC: “free, immediate, online availability of research articles coupled with the rights to use these articles fully in the digital environment” (used in East Bay and LA guides)

    • Peter Suber: “Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions” (used in Fullerton and San Marcos guides)

    • Reflections: Use of “free” is misleading. Think about encompassing non-traditional forms of scholarship.

  • Many of the LibGuides include the PHD Comics Open Access Explained! video. Include this in the CSU-wide documentation? – Yes

  • As discussed last meeting, planning to promote local campuses resources for more information, but only nine campuses have OA/Scholarly Communication LibGuides at this time. Should we solicit campus contacts again (which will likely be the same as those identified for the OJS guide)?

    • Could include campus contacts and sub-pages of relevant LibGuides

Elsevier gold OA pilot

Melissa

• 314 APC waiver requests approved so far

• No issues over the last month

• Outreach

  • Pomona: Alyssa recapped Elsevier pilot promotion during a Tech Tuesday; attended by several faculty who were excited about it. Questions about future support (e.g., APC funds for other publishers).

Informal discussion

All

• ETD workflows (suggested by Pam)

  • Chico: Trying to integrate accessibility component into existing ScholarWorks workflows. Another department outside of the library conducts the remediation. Testing new workflow, and challenges have included content needing to jump the line; delays on other unit’s end for remediation; communication breakdowns (likely due to pandemic challenges).

  • Humboldt: Library conducts an accessibility and format check, and students are then required to do the necessary remediation. Works coming to the library are gradually getting better, but continue to run into issues with colors in figures that are not accessible and pictures of tables, rather than importing the tables directly. Teaching students about accessibility practices is a form of information literacy. It’s a challenge to get committee members up-to-date on these practices.

  • SFSU: ADA-compliant template is now required, and Grad Studies is providing workshops as well as one-on-one formatting checks to provide guidance on remediation. Students only receive link to Qualtrics submission form after completing the final format/accessibility check. Library staff time for post-submission remediation has gone done from 30-40 minutes per ETD to 5-10 minutes.

  • Cal Poly: Students responsible for remediation Research Guides: Digital Commons: ADA Compliance and Inclusion (contact: Danielle Daugherty)

  • Pomona: Developed a good working relationship with Grad Studies and has provided training on remediation and developed a checklist. A team meets with each student to discuss formatting and a little bit of accessibility. Also provide additional accessibility workshops. Have a template/guide for students to use.

  • Other tools

    • Mark shared https://ally.ac/ – could be helpful for an automated accessibility check for students within the learning management system platform

    • jaime shared Google Lighthouse: https://developers.google.com/web/tools/lighthouse

• Systemwide ETD and Graduate Project archiving policy (suggested by Mark) – will talk about next time, drawing from the following UC policies:

  • University of California –Policy Open Access

  • University of California – Policy on Open Access for Theses and Dissertations