e-Book Management in ULMS Alma/Primo Environment
ISSUES
Source of bibliographic records
Option 1: CZ records. Quality v. Efficiency
Option 2: records direct from vendor (no oclc numbers)
Option 3: Worldshare Record Sets
Option 4: PCI
Availability – Quality -- Efficiency
Quality of records (lack of subject headings, call numbers) has impact on user discovery and collection development assessment efforts.
Efficiency—
CZ records and portfolios managed by ExLibris. Most efficient. Currency and accuracy are questionable. Advocate for better quality from ExL. . [Alternative: Use CZ portfolios but link to fuller bib records imported to NZ—workload issues] CZ may not include metadata for PDA/EBA collections that are based on special profile
Direct from vendor. Relatively easy process for monthly updates using import profile, but no OCLC numbers.
Worldshare record sets monthly update process maybe more difficult.
Management—Activation and maintenance: Centrally or by Institution
Location of Collections/Records/Portfolios – NZ or IZ
Additional Considerations: PDA/EBA may want to require use of de-duping and display logic to hide PDA record when record for same title exists in another collection to prevent purchase of owned item.
SCENARIOS
Consortial purchased e-book packages (part of ECC)
Content same across institutions
Best Managed and contained at the NZ level centrally for all institutions
Consortial negotiated ebook packages
Content same across institutions that opt-in
Best Managed at NZ level centrally for institutions opting-in
Consortial Negotiated Ebook Packages
Content different across institutions that opt-in
Do packages like these exist??
Would have same license for all institutions?
Individually purchased E-book Packages and DDAs
May be subscribed to by more than one institution but
May or may not have same content and license for all subscribing institutions
Best managed by individual institutions?
Each institution makes choice on where to get records and manages content in IZ only (not in network zone)
Individual ebooks purchased by individual institutions
Option 1: Cataloged individually by each institution. Search NZ first and attach holdings, if not, add Worldcat record to NZ. Best practice to create local collections where possible (Ebrary, EBL, Ebsco, Wiley, etc)
Option 2: Use of Worldshare/YBP partner records purchased by individual institutions. How would this work?