COLD (FULL) Meeting Agenda and DRAFT Notes May 2023
CSU-Los Angeles
Meeting Agenda
May 11-12, 2023
Thursday 1pm-4pm
Library Community Room (LN B131), located on Level B of Library North
Zoom: https://calstatela.zoom.us/j/87433102304?pwd=aWxHZHkySUpzT3RZV2xkNDgyaHhoZz09 [calstatela.zoom.us]
Meeting ID: 874 3310 2304
Passcode: 613375
Bernadette Muscat, Carlos, Rebecca, Emily, Amy, Sandra, Cyril, Mark, Tracey, Alicia, Ann, Leslie, Karen, Pat, Ron, Scott, John Wang, Rick Robison, Jacqueline Grallo, Adriana Popescu, Stephanie, Deborah, Ryne
Minutes | Presenter | Topic | Time | Minutes/Notes |
45 |
| Lunch | 12:00 |
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15 |
| Welcome and introductions, announcements | 12:45 | Thank you to our host at Cal State LA! Around the room (including virtual) introductions. Announcements on future agenda items;
We encourage nominations for committees |
| rll | Approve minutes - February 2023 meeting | 1:00 | COLD (FULL) Meeting Agenda and Notes February 2023 Approved! |
| Committee Chairs/Liaisons | Standing Committee Reports: | 1:20 | Note: CO office staff at ELUNA, see reports Student success: Interest in a retreat for next year; collecting evidence of student success innovations and partnerships developed during pandemic, hoping to get survey instrument before passing to next Chair, Tracey SRDC: getting feedback on communication. There’s a strong steering committee. Later this meeting will work on ECC. JSTOR EBA passed 100%. Kudos to Ann! Encourage volunteers for committee participation. STIM report forthcoming. Carlos is Chair next year. Scholarly Communications: one member closer to filling the committee. Mike is incoming Chair. For Digital Repositories Committee, please see most recent update.
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30 | David Walker, Brandon Dudley, Chris Lee (via zoom) | Rapido Year One report and discussion | 2:00
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Shout out to Brandon for his work for us! |
| Amy/SRDC | ECC Criteria and Procedures | 1:20 | ECC=Electronic Core Collections paid for by Chancellor’s Office. Amy reviewed the draft criteria. Mark moved to adopt; Emily seconded; all in favor. Ann reviewed the procedures for opt-in, applying responsibilities to additional committees (e.g. analytics) Karen moved to adopt, Ron seconded, all in favor. Scott asks where these documents will live? Consider in a policy section. Rebecca will follow up with David on placement on the wiki. |
| Leslie | Changes in CO office | 1:40 | Library staff are part of Academic & Student Affairs, leadership change as Alva is going to CSUF. We’ll have a chance to meet with Dr. Massa next month. 2025 goals for course material affordability as part of governor’s compact. If we meet these (plus other criteria) there will be a 5% systems increase Will be recruiting SDLC and Brandon’s positions. Brandon is hired as a consultant for the time being after his employment ends. |
| Mitch Avila via Zoom | Provost update | 3:00 | Board of Trustees meeting coming up, items of interest include presentation from financial sustainability task force. PACE units proposals. Announcement of new Chancellor is a bit further in the future.
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| Provost Avila and all | Focused leadership portfolio at CO’s office | 3:15 | The Provost and COLD spoke about the opportunity to make proposal to an incoming Chancellor.
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| Deans' Hour | 4:00 |
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Friday 9am - 12pm
Library Community Room (LN B131), located on Level B of Library North
Zoom: https://calstatela.zoom.us/j/87059816029?pwd=NWxSSkVhTTR6R2J1MmxkdmtkMGJqdz09 [calstatela.zoom.us]
Meeting ID: 870 5981 6029
Passcode: 301222
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| Breakfast
| 8:00 |
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| Karen Schneider | Meet Laura Alamillo, soon-to-be interim Dean of the Library at SSU (in addition to her role as Dean of the School of Education) via Zoom | 9:00 | Karen introduced Dr. Alamillo, who said hello. She’s been with the CSUs for 17 years and is looking forward to working with us! |
| Sandra Bozarth | DEIA Task Force Recommendation for Next Steps | 9:15 | Report: DEIA Task force has been meeting once a month since our last COLD meeting. We suggest using DEIA as our acronym and included the phrase social justice within the draft DEIA statement instead of the name of the task force or committee. Task force should remain active until the strategic plan is complete and then use bylaws to start a DEIA standing committee. Drafted a structure for the future DEIA standing committee which includes a statement of purpose, committee scope, and membership composition. DEIA will then be inserted into the strategic planning process as needed/requested. Scott asked the group to consider all the opportunities available for staffing committees and task forces. |
| Ron Rodriguez | Strategic Planning | 9:35 | Committee is recommending Sarah Faye Cohen (previous AUL at SLO and founder of Big Questions Collaborative in Carmel CA-Monterey, CA). Report contains full analysis of each proposal. Strategic Plan refresh incorporates recommendations from the DEIA Task Force. Ron clarified that the work requested from the consultants is that the refreshed plan include measurable goals. The consultant will work with us directly, possibly with an extension of a COLD meeting or an additional day meeting. Concerns raised about amount of effort vs. payoff in the plan. Expressions that the plan could help communication and collaboration around areas need advancement (e.g. OER) be stronger. We need a roadmap, one that we are mindful of, hold ourselves accountable to. Motion passed to proceed. |
| Emily Bonney and all | Officers for 2023-2024; vote | 10:05 |
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| Ron | COLD Dates and Places for AY24 | 10:20 |
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| Ann Roll | MARCive and CRDP | 10:30 | There was some surprise that some libraries had dropped out of MARCive/joined CRDP amongst our tech services staff. Ann set up a phone call with CRDP to learn more. Currently not restriction on putting CRDP records in the Network Zone. There were some increases to MARCive subscription price due to Carnegie class Discussion about the work involved – is CRDP more labor intensive? There is endorsement of CRDP from experienced catalogers. However, some libraries do prefer to keep MARCive non FDLP: CI, MB, Sonoma, Pomona (verify) Recommendation: take to SRDC to analyze. Ann wants to make sure we get to the right people. Ann will reach out out SRDC and lists reaching tech services folks. Looking at pulling together a small group. |
| Leslie | CO Office personnel changes impacts | 10:50 | Position descriptions are in process for vacant positions, workload in HR is a factor Do we have timeline for Next Chancellor? We are hearing July announcement. That’s not definite. We’re caught up with processing contracts thanks to Ann! Received confirmation of commitment to governor’s compact |
| Carlos Rodriguez | CSULA Highlights: Center for Academic Success and Center for Faculty Excellence | 11:10 | Carlos shared the CSULA Library Master Plan. It’s been very useful to support decision making and space discussions, reinforcing priorities. Many student support services are in the library but not integrated with library services. Moving towards peer to peer research models in the Center for Academic Success. Carlos discussed the changes over time in the plan that were influenced by changes in campus leadership and in shifting budgets. He also discussed the changing reference model. We discussed details such as building facilities issues and funding. |
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| Campus Updates
| 11:30 | Round Robin of Campus Updates |
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| Lunch & Open Discussion | 12:00 |
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| Optional Cal State LA Tour Special Collections | 12:30 |
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