Digital Repositories Update - January, February & March 2022

Created by David Walker
Last updated: Apr 03, 2023
2 min read

Here’s the latest on our digital repository projects.

Annual meeting

Just a final reminder that we are still looking for presentation proposals for the 2023 Digital Repositories Annual Meeting, to be hosted via Zoom on June 7-8.  CSU librarians, staff, and students are invited to submit proposals by April 14. 

As in previous years, the 2023 Annual Meeting will be an opportunity for folks across the CSU to showcase the great work they are doing in digital repositories, digital publishing, and scholarly communication. We take a very broad view of each of these areas and welcome proposals that encompass non-traditional approaches.

Digital Archives

In February & March we convened meetings with campus project managers to begin preparing for the migration of their historical collections from DSpace to the new Digital Archives.  The focus so far has been on reviewing, cleaning-up, and mapping existing metadata in DSpace to the new schemas in the Digital Archives.  Nicole Shibata has played a critical role in guiding that work.  We’ll soon be working with all campuses on authentication for the new system.

Bryan, David, and our contractors at SoftServ (= Notch8) have also been preparing our digital repository infrastructure for the new Digital Archives, with the expectation that we will begin the initial exports from DSpace starting in May.  Our goal is to complete all data migrations by the end of the calendar year.

In the meantime, the Digital Archives Working Group continues its evaluation of the pilot Digital Archives to identify areas of the system needing refinement or enhancements. More information on can be found in the pilot system report.  Special thanks to Steve Kutay for spearheading this initiative.

ScholarWorks

Over the past few months, Bryan and David have completed further development and testing on the campus landing pages in ScholarWorks, including sharpening up the design.  We’ve also completed some recent testing on automated imports into ScholarWorks from Northridge’s ETD system and from Zenodo.

The Institutional Repository Working group has also been working on data clean-up tasks, including hosting a successful metadata co-working session last month, with plans for another one on May 1.  If you’d like some help, or just advice, on cleaning-up metadata in ScholarWorks, feel free to sign up.  Library staff will also notice a new metadata export option in their ScholarWork’s dashboard, which should make it a bit easier to find and review metadata.

And, finally, the Digital Repositories Committee is wrapping up its revisions to the ScholarWorks deposit agreement and  withdrawal procedures.  Drafts of the new text were shared at open forums in February and March, with the goal of the revised text going into production in May.