Report links for reference: ULMS report, Campus Updates

8:00

Breakfast

60 minutes

9:00

Welcome from SDSU Leadership

15 minutes

Scott and Provost

Greeting from Interim Provost

9:15

Agenda and minutes approval

5 minutes

Ron for Rebecca (thank you Pat and Emily for note taking!)

COLD (FULL) Meeting Notes September 2023

Approved

9:20

Finalize Handbook

10 minutes

Carlos

COLD Operational Handbook - Updated 12/6/23

Only concern was section on COLD not making oral communication to the media - I’ll look up the page and paragraph in the document.approved without objection

17 in favor

9:30

Rapido discussion

45 minutes

David
Chris Lee

a.         Resource sharing service aka ILL

b.         Three key areas

i.          Cost

ii.         Stats

iii.        Experience

c.         Main reason continuing = cost, turnround and patron/staff experience

vii.       Few ready to go with Rapido but keep WorldShare for a few things that can’t get in Rapido.  CO ready to work at renegotiating the price for WorldShare because that was a big number. If reduce costs can cover the price of Rapido or use for other costs -

e.         Stats - fill rates and turn-around time

i.          Times when request is place to when arrive and foes to hold shelf.  ILLiad 9 day 4 hours and 42 minutes and with Rapido 5 day and 7 hours and 13 minutes.

ii.         When request is made goes to identified source immediately - staff intervention only I information is missing.  In ILLiad the request sits there until a staff can get to it and goes to places that might have - cant tell if currently available

iii.        ILLiad fill rates - 76.8% in 2016-2017 - before Alma so cleanest for predominately ILLiad and worldshare. - fill rate varied from library to library etc.

iv.        Rapido not as good - 45.1% - only 16 libraries using - started when not many participants - 16 - and not 133 libraries - local decisions can also impact fill rates - some joined all the pods and using add ons - Chico 72.4% - in all the pads and using enriched global feature - this feature become easier to use - also Sac State - 72.7% - they have stopped using ILLiad and using WorldShare - Sonoma and Fullerton have joined all the pods but hard to see analytics at this point

v.         Improving fill rates

(1)        join pods

(2)        work with Alma peer-to-peer to create hybrid pods and

(3)        watch the network grow - as more people join the bigger Rapido will get and by next year people on other non-Alma systems will be able to get - able to get more popular reading from public libraries

vi.        OCLC network - don’t know whether they will do OCLC and drop off OCLC products and all in on Rapido

vii.       Pods are a group of libraries agree to work together - CSU is a closed pod - so doesn’t show up whereas west coast and west are open pods - Alma libraries are a closed pod - we will work with SCELC and Orbis cascade.

viii.      West Coast resource sharing - single courier system - no change in workflow and connections

ix.        Rapido Analytics dashboard

f.          Experience of using Rapido

i.          Changes for patron and staff

ii.         Expend research to see other sources

iii.        Partons-

(1)        Can search other institutions from within Primo

(2)        Simple to request

(3)        All requests and checkouts in one place - they don’t even know they are using ILL

iv.        Staff

(1)        unmediated borrowing workflows so staff can concentrate on complicated requests

(2)        new system does man bugs and rapid change

(3)        many staff felt greater control with ILLiad -gone to preferred for some users

v.         Easy to use

g.         Recommendations

i.          Renew Rapido for two years

ii.         Fully use at all campuses - while change is hard some campuses have changed faster than others - funnel all requests through Rapido not ILLiad

iii.        Transition away from ILLiad and renegotiate WorldShare ILL Pricing - remove links to ILLiad so all requests go through Rapido - OCLC recognizes current price is unfavorable

iv.        Cyril points out that becoming fully engaged in a system, means you can fill more requests and he favors anything that opens library services.  On the other hand long-time users go to ILLiad immediately.

h.         David Walker - How do we pay for Rapido

i.          If we all switched instantly and completely we could pay for Rapido and have money left over.  Use Rapido and retain WorldShare -

ii.         Rapido Pilot Cost Split Agreement  - Campuses pay what you were paying for Rapid ILL already, and CO would make up difference.

iii.        Started June 15 2022 CO covered everything and again in 22/23 - so now 23/24 - we have not collected the 84K this year - that would give us - sign 2 year contract 24/25 and 25/26 - take the amount we collect this fiscal year ask ExLibris for 8-month contract - that would be covered by this amount, and do that again in Feb and October - 2 years of Rapido divided into three payments - same amount per campus - CO would kick in an amount each time - end of 2025 the WorldShare ILL K gets renewed and we have been working on reducing that K - ILL costs remain flat during the period -

iv.        Ultimately Rapido just becomes part of our ULMS contract.

10:15

ConsortiaManager demo & Oxford Update

15 minutes

Ann

ConsortiaManager: Professional library consortium administration

a.         OUP Update

i.          Continued joint negotiation with UC and SCELC For 2025 - calendar - 1% increase - some have moved individual subscriptions to CO

ii.         Sticking point right now is that OUP wants mechanism to allow for acquisition of new titles.

iii.        Another sticking point is that existing APC spend on totally OA journals not clear how that fits in. 

iv.        Meeting next week to reconvene in early February for further discussions

b.         Consortia Manager

i.          New form for resource recommendations for EVL to consider as an opt-in through SDLC - go to Confluence page for EVL subcommittee

ii.         Dashboard shows you what is being considered - are you interested - straw poll - interested in having SDLC negotiate this for ECC

iii.        Look at Fullerton’s page - tells you there is resource need to renew  - information on agreement and on product including the price - 3-year license and files below - all active subscriptions and their cost - agreement bureau means ECC or free - Shows how much ECC covered on your cost - SRDC rep is administrator and can add others to the account e.g. acquisitions

iv.        Product catalogue - things you don’t subscribe to and how much you would pay as well as option of asking for hat it would cost - already licensed and how much it would cost to add

10:30

break

10 minutes

10:40

Collaboration with and representation at CSU CIO group

45 minutes

Scott, Ron, general discussion

a.         Ron introduces the topic.  Carlos is the rep to this group it would seem because he is chair of STIM. He could go for all or part and give a report.  CIO could do the same vis-a-vis COLD.  Meetings run in different way

b.         What are benefits?

c.         Deb Masters: COLD did have a rep attending CIO meetings in the past.  We have tied in the past to be better informed about agendas and the way we work.  Could be like CNI.  CIOs are creating an AI workgroup - what can CSU leadership do in this area

d.         Ron says that Leslie thought there was a positive to doing this.  Just met at Humboldt - Library should be meeting space or tour space.  We need to be strategic about time and connections.  How we navigate each other’s spaces

e.         They report out at their meetings not so much a consortial matter

f.          Discussion of various interactions we have had with IT. 

g.         STIM engagement with the CIOs - pick up information along the way.  They will know what we can do.  Important for IT to understand the value that the library brings to the table - increased utility and money-saving.

h.         Should rep to CIO be the chair of the STIM committee or are we going to seek a volunteer.

i.          Will we ask CIO person to visit with us on Zoom for 15 minutes?

j.          There was further discussions about the issues linked to the CIO interaction.  Carlos will attend the meeting in January.  Carlos invites comments he could share with the CIO.  Can we do shared procurement?

11:25

SDSU Highlights

35 minutes

Scott and team

a.         Discussion of e-sports at SDSU

b.         Benefits of gaming including healthy engagement with esports and how students engage with virtual environments as well as the educational aspects of the gaming.

c.         At SDSU ties in with things happening in the library/ Had VR activity in digital humanities centers and gaming in makerspace and collecting in this area but also working for some time with student affairs for health and wellness.  Job market piece so esports and gaming in general and job opportunities - college to workplace and college to career theme from the current chancellor

d.         Health and wellness and new curriculum - college of ed and college of communications.  Helping people not necessarily always well-served by the library - draws in more men of color - establishing a baseline for what we look for in a partnering the library - principles of shared space - management of space rest with the provost but decision space us rests on senior leadership - what we are looking for in a partner - create a rubric for what looks like to have a partner - stated review period - and gather data on use. -

e.         Why the library

i.          Ease of access students are here already

ii.         Access late night

iii.        Equipment - phase 1

(1)        5v5 high performance gaming stations

(2)        12 console stations

(a)        4PS5s

(b)       8 Nintendo switches

(3)        1 racing simulator

iv.        Phase 2

(1)        10 additional PC gaming stations

(2)        4 additional console stations (xbox)

(3)        video wall

(4)        VR PCs

f.          Revenue streams

i.          Support recruitment and retention

ii.         E gaming industry and sponsorships

iii.        Hosting esports competitions and camps

iv.        Endowment naming opportunities

v.         Majors and minors in esports

vi.        Development collegiate drone racing team

12:00

lunch

60 minutes

1:00

Strategic Planning

3 hours with break

Sarah

4:00

Dean’s Hour

8:00

Breakfast

9-12

Strategic Planning

12

lunch