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Announcements | Jung Ah Lee | Wed, Dec 4th at 2 PM is our next open forum. The official invites will be sent out soon. Thurs, Dec 5th at 2 PM is our next monthly meeting. Google drive - files from the folder shared by Natalya for 2023-24 AY were copied into our ULMS committee Google drive folder. 27 in attendance at Forum 11/6 2pm, great work! Share your own or out of the box dashboards and reports that you find useful!
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Open Forum (Dec 4th) Planning
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| Topic for Dec Open Forum will be ACRL Refresher Elizabeth created the presenter slides ULMS 12.24 Open Forum Christina will add a slide about how this year’s survey was unaffected by the proposal to eliminate the academic libraries component from the survey. We are thinking of doing a poll/survey (on the forum audience) Jung Ah will look into how to create the polls in Zoom Maybe Padlet (Shana’s idea) Maybe the survey can bring new members to the committee?
Changes to Reporting for 2023-2024 Removed Question 7. Number of Hours to Work per Week to Be Considered “Full Time” at the Institution Moved questions 68, 79a, and 79c to the beginning of the survey, in new section “Library Characteristics”
IPEDS integration - Yes, we will include Jung Ah will present slides 13-26 (lines 20s~60s). Jung Ah will clean up some of the slides. Amanda will talk to Natalya will present slides 27-32 (lines 80’s) Christina will cover slides 33-34
Shana will moderate the chat for questions. Ben will be our time keeper. The planning meeting will be Dec 2nd Monday at 11-11:30.
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CSU Analytics Consortial Folder Clean-up (We did not have the time to go over these.) | Jung Ah Lee | Folders that we discussed last month Posted about them on Slack and the listserv. The ones in the network folder have been moved to the Review for Deletion folder. “MARKED for DELETION” was added to their descriptions of the ones that are in the community folder. When only some of the contents in a folder were moved, I created a folder called “From xxx folder” under the Review for Deletion folder and moved the contents into that folder.
Changes made to the Analytics Usage Tracking Dashboard Folders under /shared/California State University Networks to review Folders under /shared/California State University Network/Reports to review ACRL IPEDS Official ULMS folder "consider deleting/copy of Run in the IZ" subfolder "consider deleting/he_315172180002914_2914_d_na03.alma.exlibrisgroup.com" subfolder 4 reports under "consider deleting" folder "consider deleting/Alternate NZ Reports" subfolder "Run in the NZ/consider deleting" subfolder The report for 40A exists in the Run in the IZ folder. The report for 40A in the Run in the NZ folder had no usage. Will delete. The other two reports with "TEST" in the names had no usage. The whole subfolder will be deleted.
ACRL Statistics NOT official - reports with no usage in the past 24 months CalState - 40 Column B - last modified 7/28/2023 CalState - 42 Column B - last modified 11/19/2020 CalState - 63 - last modified 2/26/2023 Natalya might have created this folder. She can be contacted regarding these. This folder should probably be deleted although the other reports had some usage.
CSUS (SacState) - reports with no usage in the past 24 months CalState - 60B: Total Digital/Electronic Circulation or Usage - last modified 7/26/2023 CalState - 63. E-serials usage - last modified 7/26/2023 e-books added FY 2020-21 NZ purchased packages - last modified 7/21/2021 Ben? Who to contact regarding these?
CSUSM - reports with no usage in the past 24 months Licenses - last modified 7/18/2020 Most Borrowed Items - CSUSM - last modified 6/20/2021 Amanda? Who to contact regarding these?
DARA Total of 4 reports in the folder. Most likely system generated. In SJSU’s IZ analytics, reports in this folder are used by “Scheduled Report” as the user. Most likely used by the system. Keep permanent?
Fulfillment SLO sample reports
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