2024-09-16 Meeting notes

 Date

Sep 16, 2024 12pm-1pm

 Participants

@Jung Ah Lee, Elizabeth Tibbitts, Shana Higgins, Ben Amata, Amanda Dalgleish, Laura Worden, @Christina Hennessey

 Discussion topics

1

Item 

Who & Time

Notes

2

Introductions

Everyone (10 min)

  • Name, institution, title/short description of your role

  • Your experience with analytics/data processing

  • Your personal goal as a member of the committee for this AY

3

Announcements/ Reminders

@Jung Ah Lee (10 min)

4

Updates/highlights from IGeLU 2024 Conference

@Christina Hennessey (5 min)

5

Upcoming training

@Jung Ah Lee (5 min)

6

New analytics releases

@Jung Ah Lee (5 min)

7

Agenda for the academic year

Everyone (10 min)

  • Analytics Consortial Folder clean-up

    • See below.

  • Open Forum

    • We will try to hold open forums monthly but cancel if not enough materials to present.

    • Goals of Open Forum

      • Share upcoming webinars/training/conferences

      • Review new releases on analytics.

      • Highlights from past webinars/training/conferences

      • Share tips & tricks on analytics - functions, regular expressions, etc.

      • Showcase your own or review a publicly available dashboard/report.

      • Christina brought up that some of the small CSU’s may not have SUSHI setup and could benefit from another presentation. A 2nd SUSHI presentation that focuses on how to view the data harvested in analytics is possible to do.

      • Laura shared that it’d be helpful to provide tips on how to troubleshoot error messages in the SUSHI job report at one of the open forums.

      • Elizabeth shared that it would be helpful to do a refresher session on ACRL survey in Nov/Dec. Christina will find out whether the survey is being discontinued.

8

CSU Analytics Consortial Folder Clean-up

@Jung Ah Lee (10 min)

  • CSU Libraries’ Alma & Primo Analytics Consortial Folder Policy

    • Presented & opened for feedback at the open forum on 4/25/2024. There was no feedback received from anyone outside of the committee.

    • Finalized & posted on the wiki on 5/31/2024

  • What’s been done so far:

  • What are the next steps?

    • What to do with folders such as Rapido that are at locations that currently don’t follow the policy.

    • Folders that were marked for deletion but did not get deleted.

    • Any folders that you’d like to tackle next?

    • Discuss more in detail at the next meeting?

  • Available tools and helpful documents

    • Analytics usage tracking dashboard - /shared/California State University Network/Dashboards

      • We noticed last year that there’s no field that shows whether a report still exists or has been deleted.

  • Other related topics

9

Other topics?

Everyone (5 min)

  • Opening up NZ analytics to more people?

    • At SJSU some librarians have started weeding project. More may join. # of physical copies within CSU’s is one of the data that is being requested for weeding projects.

    • Would we consider opening up the NZ analytics to analytics consumers? Maybe a shared account per CSU?

 Action items

 Decisions