2024-09-16 Meeting notes

Item 

Who & Time

Notes

Introductions

Everyone (5-10 min)

• Name, institution, title/short description of your role

• Your experience with analytics/data processing

• Your personal goal as a member of the committee for this AY

Announcements/ Reminders

@Jung Ah Lee (10 min)

• Vice chair - Any interest? (ULMS/COLD structure requires that all committees have one)

• Meeting times for the rest of the AY

  • Please enter # of meetings that you cannot attend here: 

  • https://docs.google.com/spreadsheets/d/14tkjOh8Er9rD69V3wUNtmQolkqj0n-QmY_nV44YwIRI/edit?gid=0#gid=0

• ULMS Assessment & Analytics wiki/confluence

  • 23/24 Meeting Notes

  • The open forum notes are also listed on the above page. These notes have the recordings and the slides from the open forums.

• ULMS Analytics listserv - ulms-analytics@lists.calstate.edu

• Slack #analytics channel

• Google drive for each ULMS committee coming soon.

Updates/highlights from IGeLU 2024 Conference

@Christina Hennessey (5-10 min)

Upcoming training

@Jung Ah Lee (5 min)

• Alma Analytics: Become an Expert

  • 8 webinar sessions, each 90 minutes

  • First one on September 18th

  • See Alma Analytics: Become an Expert - Ex Libris Knowledge Center (exlibrisgroup.com)

Agenda for the academic year

Everyone

• Analytics Consortial Folder clean-up

  • See below.

• Open Forum

  • Should we continue monthly/bimonthly?

    • If so, when should the first open forum be?

    • We could use the 2nd best date from -

  • Promote learning & sharing

    • Share highlights from webinars/training sessions

    • Share tips & tricks on analytics - functions, regular expressions, etc.

  • Review new releases on analytics.

    • Alma Roadmap Highlights: 2024 - 2025 Analytics and Insights

  • COUNTER 5.1 compliance is coming soon to Alma.

    • Provide a review of the difference between COUNTER 5.0 vs. COUNTER 5.1.

  • Continue to ask if anyone wants to share their or review publicly available reports/dashboards and show how they are using them.

  • Christina brought up that some of the small CSU’s may not have SUSHI setup and could benefit from another presentation.

    • A 2nd SUSHI presentation that focuses on how to view the data harvested in analytics is possible to do.

• Anything else that you’d like to do as a member of this committee?

  • Reports/dashboards that you’d like to build/customize together as a committee?

CSU Analytics Consortial Folder Clean-up

@Jung Ah Lee

• • Presented & opened for feedback at the open forum on 4/25/2024. There was no feedback received from anyone outside of the committee.

  • Finalized & posted on the wiki on 5/31/2024

• What’s been done so far:

  • CSU Analytics Consortial Folder Review History

• What are the next steps?

  • What to do with folders such as Rapido that are at locations that currently don’t follow the policy.

  • Folders that were marked for deletion but did not get deleted.

  • Any folders that you’d like to tackle next?

  • Discuss more in detail at the next meeting?

• Available tools and helpful documents

  • Analytics usage tracking dashboard - /shared/California State University Network/Dashboards

    • We noticed last year that there’s no field that shows whether a report still exists or has been deleted.

• Other related topics

  • Protecting certain sub-folders under the Consortial folder by Removing Delete Permission in Alma Analytics

  • Ticket to Ex Libris?

Other topics?

Everyone

• Opening up NZ analytics to more people?

  • At SJSU some librarians have started weeding project. More may join. # of physical copies within CSU’s is one of the data that is being requested for weeding projects.

  • Would we consider opening up the NZ analytics to analytics consumers? Maybe a shared account per CSU?