Suppression of Records

Document status	APPROVED 02 Feb 2017 ; REVISED 01 Mar 2018 ; REVIEWED 24 Jun 2019
Area covered	cataloging
Lead Author	Cataloging Task Force
Revised by	Resource Management Functional Committee

Procedures

Procedures developed in support of the policy Suppression of Records for Physical Inventory.

To suppress records at the bibliographic and holdings level:

Use "suppress bib when holdings are suppressed' setting in Alma
Alma Config > Resources > General > Other Settings > Select suppresBibWithSuppressedHol > Set parameter value to "true"
(When set to true, suppresses the bibliographic record if the holdings records are suppressed.)

To suppress individual records at the bibliographic and holdings level:

Open the holdings record in the Metadata Editor
Select Tools > Set Management Tags > and Suppress from Discovery.

To suppress records at the holdings level:

Use a suppressed location

If a library’s last copy is withdrawn, the bib record should be unlinked from the NZ using the “Copy to catalog” function in Alma. Then the record may be suppressed in the IZ at the bib level or deleted.

Host bibliographic records for bound-withs in a library’s IZ should be suppressed. Suppression of these records at the bib level helps reduce confusing displays in Primo.

Action log

Section	Point Person	Expected Completion Date	Last action taken	Next action required
Identify and write up procedures in Alma	Cataloging Task Force	11 Nov 2016; Revised 02 Feb 2017	Procedures developed in support of policy.
Added brief instructions for suppression of records at the bibliographic level	Resource Management	01 Mar 2018	Procedures provided during TS Open Forum	Send to TS for review.