Suppression of Records for Physical Inventory

Document status	APPROVED Dec 9, 2016 . Revised Mar 1, 2018 ; REVIEWED May 21, 2019
Area covered	cataloging
Prepared by	Cataloging Task Force
Adapted from	Orbis Cascade Alliance Collaborative Technical Services Team
Revised by	Resource Management Functional Committee

Background

This policy recommends two methods for suppression of records.

Policy Statement

CSU libraries have two options for suppression of records: (1) suppress records at the bibliographic level or (2) at the holdings level only. Either option is acceptable and does not adversely affect collection analysis and statistics.

Libraries should evaluate impact of option (1) to their workflows and ensure bibliographic records are unsuppressed, as appropriate.

Procedures in Alma

Suppression of Records

Action log

Section	Point Person	Expected Completion Date	Last action taken	Next action required

Section	Point Person	Expected Completion Date	Last action taken	Next action required
Articulate the need for the policy (background)	Cataloging Task Force	Oct 14, 2016	Needed policy to mandate methods for suppression of records for physical inventory	To be discussed with the TS Working Group.
Finalize Policy Statement	Cataloging Task Force	Nov 11, 2016
Revised	Cataloging Task Force	Feb 2, 2017
Where applicable, identify and write up procedures in Alma	Cataloging Task Force	Feb 2, 2017
Policy revised to allow suppression of records at the bibliographic level.	Resource Management Functional Committee	Mar 1, 2018	Policy revised based on input from TS Working Group.	To be sent to Coordinating Committee for final approval.