Suppression or Display of MARC Fields in OCLC Records in Primo
Background
OCLC bibliographic records may include data fields that CSU Libraries would want to suppress from display in Primo. These fields include notes and access points (5XX and 7XX fields) that apply only to the item held by specific institutions; and subject and genre headings from specific controlled vocabularies (e.g., FAST (Faceted Application of Subject Terminology) and foreign language subject headings).
Policy Statement
Suppress and/or display fields according to the criteria outlined below.
Notes & Access Points:
Suppress 5XX If it includes $5 with institution OCLC symbol (e.g., $5 DLC; $5 OU)
Suppress 7XX If it includes $5 with institution OCLC symbol (e.g., $5 DLC; $5 OU)
Rationale: This would suppress from display notes that are institution-specific, which cannot be deleted from the OCLC master record. Examples:
500 University Library's copy has manuscript notes by author on endpapers. ǂ5 OU
710 2_ Pre-1801 Imprint Collection (Library of Congress), ǂe curator. ǂ5 DLC
Subjects:
Display 600, 610, 611, 630, 650, 651 if 2nd indicator equals 0 or 1
Display 600, 610, 611, 630, 650, 651 if 2nd indicator equals 7 and source code in $2 equals aat or lctgm or nasat or homoit or gsso
Suppress 653 (Uncontrolled index term)
Rationale: Ensures the display Library of Congress Subject Headings (LCSH), Children's subject headings, Art & Architecture Thesaurus (AAT), Thesaurus for Graphic Materials (TGM), and NASA thesaurus terms found in records for some government document resources as well as the display of alternative controlled vocabularies recommended by the Inclusive Description Task Force, such as terms from the Homosaurus and the Gender, Sex, and Sex Orientation Ontology (GSSO). Future consideration: Re-evaluate suppression/display of children’s subject headings (6XX _1).
Genre:
Display 655 if 2nd indicator equals 7 and source code in $2 equals lcgft or gsafd or gmgpc or rbbin; rbgenr; rbmscv; rbpap; rbpri; rbprov; rbpub; rbtyp; or homoit or gsso
Rationale: Ensures the display of genre headings from the Library of Congress Genre and Form Terms, Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc.; Thesaurus for Graphic Materials: TGM II, Genre and physical characteristic terms; RBMS Controlled Vocabularies (Rare Books and Manuscripts Section, Association of College & Research Libraries) as well as the display of alternative controlled vocabularies recommended by the Inclusive Description Task Force, such as terms from the Homosaurus and the Gender, Sex, and Sex Orientation Ontology (GSSO)
URLs:
Suppress all 856 fields except those encoded “856 42 $3” and "856 41 $3 Table of contents"
Rationale: Since e-resources links are managed by the portfolio, 856’s in the NZ record are not displayed in "Links" in Primo unless links are for Biographical Information, Finding Aid, etc., encoded as “856 42 $3” and Table of contents encoded as "856 41 $3 Table of contents".
Action log
| Section | Point Person | Expected Completion Date | Last action taken | Next action required |
|---|---|---|---|---|
Articulate the need for the policy (background) | Cataloging Task Force |
| Task Force received requests to have institution-specific notes in the OCLC master record, as well as certain subjects suppressed from display. Presented and discussed with TS Working Group. | To be forwarded to Discovery Working Group. |
Finalize Policy Statement | Cataloging Task Force |
| ||
| Revised | Cataloging Task Force |
| Revised to include suppression of 653 field (Uncontrolled index term) from display. | Sent to Discovery Group. |
| Revised | Cataloging Task Force |
| Revised encoding standards for Table of contents and instructions to allow display of TOC. | |
| Revised | Cataloging Task Force |
| Revised to clarify criteria for display or suppression of data. | Sent to Discovery Group. |
| Revised | NZ Management Group | Revised to display alternative vocabularies added to records, as recommended by Inclusive Description TF and approved by COLD. | Sent to RMFC and Normalization Rule TF |