Using the setting "NO DEDUPE" in Bibliographic Records Published to Primo (OneSearch)

Created by Mark Braden

Background

Policy will help ensure CSU Libraries reduce the separation (duplication) of bibliographic records published in Primo (OneSearch)

Policy Statement

Libraries should use 988 NODEDUPE sparingly, infrequently, and only when they experience problems where their bibliographic data is merged/overlaid in Primo publishing, resulting in confusion when someone views a Primo (OneSearch) record display.
When a Library wants to ensure their bibliographic record is searchable/displayable in OneSearch, they can use the field 988 NODEDUPE to prevent any combination with another bibliographic record describing the same or very similar content.
Here are a few examples of appropriate use of 988 $a NODEDUPE:

• DVD and streaming versions of a motion picture. Currently in OneSearch, the record format often defaults to DVD.  When patrons browse the catalog, they may just see that the format is a DVD and not realize a streaming version is available as well. If your bibliographic record would normally deduplicate (merge) with other records for this motion picture (DVD and Streaming), use of NODEDUPE might help help isolate the streaming version in OneSearch.

• Rare books: In addition to signatures, chapters can be entirely missing, or added, or in a different order.  Sometimes bindings are also relevant to researchers. There may be substantial differences between what is supposedly the same book by the same publisher, even from year to year.  In the traditions of Rare Books and Manuscripts, this would merit a separate record, isolated using NODEDUPE.

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