Overlaying Brief Bibliographic Records in the Network Zone

Document status	APPROVED Dec 9, 2016 ; REVIEWED Jul 3, 2019
Area covered	cataloging
Prepared by	Technical Services Working Group
Adopted from	Orbis Cascade Collaborative Technical Services Team

Background

Policy will help ensure CSU libraries do not introduce duplicate records to the Network Zone.

Policy Statement

As CSU libraries place orders in Alma, catalogers may find a brief bibliographic record contributed by another library for an item they are cataloging. Questions may arise about whether or not to overlay another library’s brief bib record.

The answer is "yes" if you are confident that the resource you are cataloging is the same resource represented by the brief bib record. We don’t want to introduce duplicate records in the Network Zone. Think of it as helping out the other library: here, let me catalog that item for you!
In some cases, multi-volume titles on order may be represented by more than one brief bib record. In such cases, it is best to overlay the brief bib record for the first volume and notify the other holding library (or libraries) that you have cataloged the title and they may wish to move their inventory to the full catalog record.

Action log

Section	Point Person	Expected Completion Date	Last action taken	Next action required

Section

Point Person

Expected Completion Date

Last action taken

Next action required

Articulate the need for the policy (background)

TS Leads

Oct 24, 2016

TS Leads identified importance of adopting policy governing overlaying of brief bib records in the NZ.

To be discussed with TS Working Group.

Finalize Policy Statement

TS Leads

Dec 9, 2016