Resource Management Working Group

Policies (Revised)

Bibliographic Record PoliciesDescriptionStatus

Bibliographic Utility

Requires use of OCLC as the common bibliographic utility to ensure that the records of CSU libraries can be merged and maintained with greater ease in a shared environment.

APPROVED

Cataloging at the WorldCat Level

Requires cataloging at the WorldCat level. Due to the technical architecture of the Alma NZ, changes must be entered into the WorldCat bibliographic record or they will be lost when the Alma record is overlaid.

APPROVED

Alma Network Zone

Policy sets outs principles regarding working in the Network Zone that CSU libraries must follow (NZ as the shared bibliographic environment, avoid adding duplicate records, and types of records to be excluded from NZ).

APPROVED

Floor Bibliographic Standards

The purpose of a floor standard for bibliographic records is to specify minimum standards for completeness, providing CSU libraries expectations on quality and reducing the need for editing and re-editing of records.

APPROVED

Single vs. Separate Records

Mandates the use of separate bibliographic records for each format of a single title (print vs. electronic). Libraries are not required to convert migrated records using single-record approach.

APPROVED

Overlaying Bibliographic Records in AlmaPolicy and methods for replacing (overlaying) individual bibliographic records in Alma with records exported from OCLC Connexion client or brought into the Network Zone (NZ) from daily OCLC loads.

APPROVED

Overlaying Brief Bibliographic Records in the Network ZonePolicy ensures CSU libraries do not introduce duplicate records to the Network Zone.

APPROVED

Provider-Neutral Records & Use of Database-Level RecordsRecommends the use of Provider-Neutral records for electronic resources to eliminate proliferation of records describing essentially the same content.

APPROVED

Working in Alma and the Network Zone

Outlines the overarching principles regarding working in the Network Zone that CSU libraries must understand.

APPROVED

Alma Brief Record Level ConfigurationAlma supports 10 levels (often referred to as “Encoding Levels”) of brief bibliographic records. This policy, adapted largely from the Orbis Cascade Alliance, requires a Brief Bib Level of "06" for records in the NZ, and recommends the same for records in the NZ.

Operational Policies
Bound-withsMandates CSU libraries use the standard method for bound-withs to ensure linking information is stored in the Institution Zone and immune from overlay. Host bibliographic records in the Institution Zone should be suppressed.

APPROVED

CKB Descriptive Records for Shared Electronic CollectionsMandates suppression of bibliographic records (descriptive records) from Central KolwedgeBase (CKB) for shared electronic collections from discovery.

APPROVED

Deleting Network Zone Records without Inventory from an IZEnsures operators working in an Institution Zone do not delete Network Zone records that appear to be without inventory, but in fact may be linked to bound-with titles in a local Institution Zone.

APPROVED

Excluded MARC FieldsMARC Fields excluded from use by the CSU Libraries or NZ. Contact the RMWG if you need to use one of these fields.APPROVED
In-Process Brief Bibliographic Records & Minimum Acquisitions DataDefines minimum acquisitions data elements for order records and recommends that in-process brief bibliographic records for orders be created or imported to the Network Zone.

APPROVED

Language of Cataloging

Requires the use of English as the 'Language of Cataloging' in MARC records. CSU libraries should not use OCLC records with a 'Language of Cataloging' other than English for acquisitions or cataloging.

APPROVED

Local FieldsDefines use of "local bibliographic extensions" to protect local data. To be used in conjunction with the proceduresLocal Fields in Alma & Primo.

APPROVED

Managing E-Collections in Alma: CZ Recordsvs Vendor-Provided Bibliographic RecordsCSU Libraries should manage e-collections via the CZ, if available, in lieu of loading vendor-provided bibliographic records in the NZ.

APPROVED

Numeric Character ReferencesGoverns the use of Numeric Character References in MARC cataloging records in OCLC (and hence Alma). All settings for Alma should be UTF-8 Unicode.

APPROVED

Ordering Using the Network ZoneRecommends using NZ records for ordering materials that will ultimately be shared in the NZ.

APPROVED

Retaining and Deleting MARC Fields in OCLC RecordsCatalogers must retain all MARC fields in OCLC records when exporting from Connexion with the exception of the 029 field, which must be deleted.

APPROVED

Suppression of Records for Physical Inventory

Policy provides two methods for suppression of records (at the bibliographic and at the holdings level).

APPROVED

WithdrawalsPolicy governing the withdrawal of physical items in Alma. CSU libraries are required to follow the procedures as outlined in this policy.APPROVED
988 NO DEDUPE useCalls for the sparing use of 988 NO DEDUPE.APPROVED