2024-05-09 and 2024-05-10 Full COLD Meeting notes for Spring Quarterly Meeting
- Rebecca Lubas
- Christina Hennessey
San Bernardino, Pfau Library, PL-4005
ZOOM https://csusb.zoom.us/j/89335308803?pwd=bEZsZFhaTG9qcHpGQ1liZDZ6MzZ6UT09
Password: 685220
Participants
@Rebecca Lubas @Ron Rodriguez @Michael Meth @Ann Roll @Leslie Kennedy @David Walker @Christina Hennessey @John Wenzler @Sandra Bozarth @Jacqui Grallo @Carlos Rodriguez @Mark Stover (Unlicensed) @Pat Hawthorne (Unlicensed) @Deborah Masters (Unlicensed) @Adriana Popescu @Cyril Oberlander @Jen Fabbi (Unlicensed) @Deborah Masters (Unlicensed) @Rick Robison (Unlicensed) @Jodi Shepherd @Cyril Oberlander @Ryne Leuzinger @Bob Lim @Eric Hansen @Stephanie Brasley @Amy Kautzman @Kyra Folk-Faber
Day One
Item | Presenter | Notes |
|---|---|---|
Welcome | CSUSB Vice Provost Kelly Campbell | Welcome remarks |
Convene meeting | Ron | Welcome & Introductions |
Minutes of last meeting and agenda review | Rebecca | 2024-02-22 COLD Meeting Agenda Approved |
STIM Surveys on Makerspace and AI | Carlos and Pat | Suggestion: time survey after other deadlines. May require input of multiple units Surveys will be open for suggestions |
Open Access Journal Publishing | Guest Dana Ospina, chair of the Publishing Interest Group | Current practices/status report Overview provided information on activity and challenges https://journals.calstate.edu/ Thank you for support, Leslie! 
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CO Staff report | CO Staff | CO focus on Black Student Success efforts Freshman applications up Growing funding models Lots of AI discussion, surveys, education, information sharing. Impact on instruction. Will be offering additional courses this summer Ann gave SRDC considerations update https://docs.google.com/spreadsheets/d/1wwSRIBGjSc-7mNUIBBVXlz3kODvIpQ2kookOswlNXZQ/edit#gid=0 Christina called for ULMS nominations!
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CIO report | Bob Lim | Discussion of how to work with limited resources. How do we consolidate and share? Watching EAB presentation highly recommended |
Instruction Librarian CoP | Ryne | Robust group, small enough for all to participate. Group would like to continue for AY25
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Student data analysis discussion | guest Sarah Dahlen | Study relateds library services such as ILL, course reserves, study rooms and information literacy instruction to gains in gpa, unit completion hours and grad rates |
CIO continued | Carlos and Bob | Recommendations regarding attention to AI in CSU structures. Keep our students voice present. Involved DEI. Systems level vs. campus level |
Day Two
Item | Presenter | Notes |
|---|---|---|
Strategic Plan |
|  Discussion of operationalizing this plan. Context of new Chancellor. Mike discussed having a CSU library conference to support professional development in a cost effective way Share with committees so they are aware of plan and can connect their work with it Carlos highlighted the point of strengthening collaborations with other groups inside and outside the CSUs. Carlos also suggested a group for communications specialists. We discussed having more of a media presence. Connect with CO! |
Committee Reports: ULMS; DEIA task force proposal |
|  https://docs.google.com/document/d/1pw7YweuUDExrfDxEUYgp5ocrJOLr7GdKgMlavCVzSag/edit SRDC: thanks to Adriana for confirming membership. Please encourage members to volunteer for Chair Sandra: DEIA TF would like COLD approval to make TF a community of practice Approve a community of practice throughout the 23 campuses for library personnel to participate in DEIA practices through the system --Motion passes
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Elections/appointments for next year; discussion of committee structure Meetings next year! | Mike | Chair-Mike Vice Chair – Rebecca Ron – Past Chair Secretary – Sandra Student Success – Eric Chair, Ron Vice Chair SRDC – Adriana will continue, Jodi Scholarly Communications – Cyril Chair, Rebecca (VC) STIM – Carlos will continue as Chair, Scott Vice Chair ULMS – Christina (permanent); Amy COLD Liasion Digital Repositories – not filled from COLD, David will update
Locations for next year: SJSU, CO, Bakerfield Mike proposed a Zoom meeting for December meeting Dates TBA We held a discussion about dean leadership/representation on committees. Ideas to increase participation across the campuses, provide leadership opportunities where considered. Executive Committee will continue this discussion
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Continue developing visiting program officer concept | Mike (for Scott) | Areas for potential VPOs: Shared learning, Communications, DEIA, Exploratory (e.g. AI) Scott, Mike, and Amy will explore models and discuss in September |
Campus updates |
| San Marcos: The Library Makerspace, called the “Makery” opened during the spring semester. Jen will be retreating to the faculty at the end of May. There will be two interim co-deans. Jen will introduce them to COLD as soon as the second is named. There will be a national search for a permanent dean. The search committee has already been named. Fresno:
Sacramento: Changes on Campus:
Sacramento State will be the home of a new center for Black student success to develop programs across the 23-campus California State University system and in underserved communities throughout the state, officials announced Thursday. An initial $1.3 million will fund the CSU Statewide Central Office for the Advancement of Black Excellence, part of $10 million to stand up initiatives to promote the success of Black students.
It will build off a slate of recommendations laid out last June in the university system’s Black Student Success Report. System-wide early outreach, culturally relevant curriculum and building the infrastructure needed to support student success were among the proposals and could potentially be put into action through the new California State University, Sacramento-based office. The mission of the statewide hub, said CSU Chancellor Mildred García, is “not only to accelerate action and drive change across our 23 universities, but, clearly demonstrate our institution’s deep commitment to becoming a national leader in Black student success.” Sacramento State campus is home to the largest Black student enrollment in the statewide system. Nearly 2,000 students who identify as Black or African American are enrolled at Sacramento State, representing 6% of the total student population.
CSU leaders launched Graduation Initiative 2025 to increase Black student enrollment and boost the numbers of students of color in the system but equity gaps persist. Read more at: https://www.sacbee.com/news/equity-lab/representation/article288435027.html#storylink=cpy [sacbee.com]
In Library:
SJSU:
SLO:
LA: Encampment – Began on May 1st and has grown in size over the last week. Has been fairly peaceful. Several processions over the past week and graffiti (pro-Palestine and pro-Israel)
University/Library Recruitment
President Eanes - 1st 100 Days completed in late April
Last Fall 2023, the Academic Senate Executive Committee established a OA Task Force to develop an OA Policy. A draft has been created with the hope of campus discussions in the Fall and vote in Spring 2025.
Cal State LA will be meeting with Clarivate to learn more about Alethea [clarivate.com] (Tracy Elliott, at Florida Gulf Coast University, is an early adopter)
Channel Islands:
CSUMB: CSUMB is among the campuses experiencing budget challenges. VSIP has just closed. Not losing any library positions, but holding a couple vacant ones or filling with temporary staff/faculty. We have a permanent provost! Internal candidate was successful. Search for library dean will take place this fall
Maritime: Some updates from Maritime:
Interim President Dumont invoked Article 38.3 of the CFA contract to allow for possible faculty layoffs. CSUM's budget remains $1 to $1.5 million over for AY24-25 so it seems inevitable that layoffs to staff and some management positions may occur. Faculty "reassigned time" is being looked at for elimination when possible.
We've already seen a number of management positions in Student Affairs and the Corps of Cadets go away. The school has no funds to offer any voluntary separation incentives.
More restructuring of management positions has eliminated any VP-level positions starting July 1, 2024. This, in turn, will likely change any AVPs to a new title/designation. The breakdown is:
For now, Academic Affairs will exist with an Executive Dean and the current 3 School Deans' model. As I have decided to retire as of June 1, 2024, the Dean of Letters and Sciences will be made the "Interim Library Dean" for the foreseeable future. The current vision of the Provost is to upgrade one of the librarians to a "Supervisory Librarian" role (with pay increase) for the day-to-day oversight of the library operations. We're still trying to find a common ground with the librarians and CFA on what precisely MPP work is and what is library faculty oversight work. A big cultural change is that the Interim President has decided that Maritime will have an "opt-in" Corps of Cadets for any students in non-Coast Guard license seeking programs. This means that students in non-license program will no longer have to attend morning formations or wear a uniform. The details for this are still being worked out, such as an alternate "dress code" for non-licensed students. Maritime is still on target to receive a newly built training ship in 2026, https://www.csum.edu/facilities-planning-design-and-construction/capital-improvement-projects/boat-basin-and-pier-expansion.html [csum.edu]. The upgrades and renovations to the pier will cost approximately $100-150 million. Enrollment continues to lag, especially with the FAFSA complications. And, last tidbit, we did our Commencement ceremony in constant windy, cold, and rainy conditions. What a day! East Bay:
Bakersfield: Filled our FERP replacement line with an Assessment Librarian who starts end of May 2024. Our other FERP line is captured for 1-2 years. New staff line, ASA I, part time, starts June 3rd.
San Bernardino: Scholarly Communications Librarian named VPO to SPARC for the US Repository Network. Author/artist Mike Curato visiting for Banned Books in Fall, watch for Save the Date information. Thank you for coming!
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Toast to retirees |
| We’ll miss you, John, Mark, Jen, and Rick! |