Meeting URL:

https://csustan.zoom.us/j/3062091760

Minutes

Presenter

Topic

Time

Minutes/Notes

45

Lunch, space for greeting from Stan State Provost Ogle

12:00

5

Ron

Welcome from host Dean and Housekeeping

12:45

2

Rebecca

Approval of May meeting minutes

12:50

COLD (FULL) Meeting Agenda and DRAFT Notes May 2023

Approved!

38

Around the Table

Welcome and introductions, announcements

12:52

Intros all around!

5

Scott

Election of vacant positions: Vice Chair of Student Success and STIM

1:30

STIM Vice Chair Candidate: Pat Hawthorne

Student Success Vice Chair Candidate: Rick Robison

The Slate is approved!

10

Carlos

Operational handbook

1:35

https://docs.google.com/document/d/1u_ofqa-K_HugnKccgS870xDONHzu7Km4AuugjdHlHgo/edit

Carlos provided an overview of the Handbook.

The operational handbook is about 95% complete. The task force has worked on this for about a year and a half. Suggesting creating a pdf that is reviewed annually and lives in our Confluence space.

It’s also a living document that should be reviewed/updated regularly.

Sections needing review/additions/finalization: Communications, budget, floating collections, communities of practice.

Proposed timeline: finalize these last updates with task force before COLD in December, publish on Confluence after December meeting. Emily volunteered to do a close read to finalize.

30

Provost

Provost Update, emerging issues

1:45 time certain

New Chancellor is arriving next week.

Discussion of enrollment, budget impact, the tutition increases

Encouragement of shared services for cost reduction

20

CO staff

CO office updates and discussion items

2:15

https://survey.alchemer.com/s3/7526376/Resource-Sharing-Patron-Feedback

New Chancellor already actively engaged

Still waiting for budget to be distributed for the year, anticipating the same

Graduation initiative meeting at SDSU next month, encouraging attendance

AI continues to be a huge topic of interest, CO offering professional development soon, CIOs have put together an AI workgroup

New ULMS Director, Christina is here!

Will need to make a Rapido call this year. See linked survey. Will bring more information to next COLD meeting, will need to make a decision by February.

New SDLC: Kirstie Genzel!

Consortia Manager processed July renewals. Should help promote value of our shared purchasing

Systemwide DOAJ via SCELC

25

Ann

Oxford Agreement

2:35

Potential for UC/CSU/SCELC agreement

Current situation: Custom CSU collection, additional individual titles by campus managed by SDLC and at campus level

Proposal to OUP: Base fee combines payments from grants & APCs plus library subscriptions

Recommend that we approve moving forward with negotiations with collaboratie agreement with UCs and SCELC if needed fallback plan will be accepted, motion passed!

10

BREAK

3:00

45

Rick Evans, Todd Summer. Ashlie Singleton, Sandra Ehrhorn, Mike Moore, Leslie Kennedy

Equitable Access Discussion

3:15PM time certain

Guests from CSUN, Follett, SDSU, CO

Ashlie Singleton gave overview of EA/IA

Sandy outlined the process of reporting course materials in LMS, but when students go directly to a vendor there’s missing data.

SDSU Fall 2022, Pomona and Sonoma Fall 2023

Discussed student impact in savings and success

Open

Deans' Hour

4:00

45

Breakfast

8:00

5

Sandra

DEIA report

8:45

1. Reviewing the draft charge, statement of purpose

2. Considering a survey to inventory concerns of librarians handling/working with DEIA responsibilities

3. Learning more about DEIA audits - can the goals or metrics be applied to DEIA Task Force activity

Sandra, Ron, Adriana, Jen. Inviting additional members

Next step waiting for strategic plan to align, committee will continue to move forward.

10

Committee Chairs

Committee reports

8:50

Amy: SRDC setting up first meeting

25

Sarah Cohen

Virtual Meeting with Sarah Cohen/overview

9:00 time certain

Introductions. Sarah gave her background and what libraries/conosortia with which she’s worked.

Overview of process; refresh rather than new; will have check ins

December: look at goals

Group discussed pre-reading, time to devote at December meeting

Ex Com will discuss scheduling for December

Open

15

Amy

CO Leadership

9:25

https://docs.google.com/spreadsheets/d/1WiY1fDgOrZVPh-Y0Dymvxccm6M51kFaXBtT4nz8p2EE/edit#gid=0

We need to get the timing right considering there is an incoming Chancellor

What will resonate well with the Chancellor? Think about a one sheet. Suggest savings/power of the collective; student success

Dovetail with strategic planning

20

Ron, Ryne, Vivienne

CoP for Instruction--discussion and possible move to vote if it should be reconvened. What other groups are addressing this topic/providing this community?

9:40

Orginally proposed in 2018, convened occasionally.

Proposed topice: share resources like learning objects, practices, implementing/responding to changes and faculty looking for advice, CSU instruction scholarship/presentation sharing

Idea: sharing clearinghouse so we’re not creating 23 libguides for the same thing!

Motion: reconvene CoP for Instruction passed 100%

20

Scott

Skilltype Discussion

10:00

Open

Scott & Mike described the service and work at the iSchool

As a possible rescource as a conference travel alternative

It’s a work in progress. Mike, Elizabeth, and Scott will set up an opt in discussion

5

Amy

State Documents update

10:20

Challenge: our Network Zones don’t interact, so difficult to impossible to share workflow

Will need to have further talks with Ex Libris. Stay tuned.

55

All

Campus Updates

10:25

Ryne: Will request names for CoP Instruction. It will be law that transfer requirements are aligned. Interest about common experience for first year. Likely to be discussed by BoT in spring.

Curt (CSUCI): deep in library dean search, dean also responsible for writing center

Sandra (Bakersfield): New Associate Dean! Yay! MOU with clean energy initiative

Adriana (SLO): Closed library in summer for a major renovation that will take two years. Packed up/emptied building over the summer. Staff are temporarily placed over the campus. Transitioning to semesters. Thanks much to resource sharing! 80% of collection in dark storage.

Vivienne (MB): 60 days in! Filled buisiness librarian position. Speaker series on Japanese incarceration in February.

Pat (Pomona): There’s five new deans! GIS and cybersecurity initiatives. Graduate Resources center in library opened. Hired an Archivist.

Rebecca (SB): Thank you Pat, Scott, Emily, Ann, and Marla (CSULA) for coming to our Grand Opening! CSUSB doing Banned Books programming next week

John (EB): Big collections project. John is retiring at end of academic year, a recruitment will launch soon. The library is brand new building and we’ll get to see it in February

Emily (Fullerton): Building projects done including HVAC(!) and new innovation hub. Search process is underway antcipating new dean in January

Mike (SJSU): Celebrated 20th anniversary of building with an event. Launch of social justice special collection recognition including a lot of programming. Banned Book Week programming. Mike will be interim dean for professional & global education (iSchool in this college)

Amy (Sacramento): Diversity audit work from last year, carrying forward. Setting top five goals. Consultant leading through faculty librarian discussion for goals and shared values. Head of Special Collections search. Recieved state grant for improving faculty skills in data management.

Scott (SDSU): Recruiting and AD and other librarian positions. Working with San Diego public/library cards. Banned Books Week programming with public library, Banned Books readout. Growing comic studies, programming with K-12. Looking forward to hosting COLD in December.

Stephanie (DH): Filling positions – just filled OER Librarian. Campus received teacher training grant.

Carlos (LA): Many searches in campus leadership. Many searches in library. Programming for First Generation College day 8 November. Will send out Iron Mountain questionaire again

Cyril (Humbolt): Lots of grant work; librarian searches; 3 May Innovation Summit stay tuned

Debbie (SFSU): Enrollment challenges. Library is still buzzing with student activity and student traffic!

Mark (CSUN): Several searches including archivist & ethnic studies. Will need a systems librarian! Many events planned with A list speakers. Banned Books read out. Major gift of Charles Dickins is cataloged.

Jodi (Chico): Jodi starts officially October and is working with Interim Provost. There’s a lot of interim leadership. Enrollment challenges. Banned Books Week readout. Hosting a Change the Subject viewing with panel.

Elizabeth (LB): Enrollment moving from Academic to Student Affairs. Hiring staff archives position. Searching for Associate Dean. Working with diversity audit. Banned Books Week event with Jerry Craft and a panel. Assessment Roadshow 11 January.

Char (SM): Focus on acting/interim leadership plan for library. Support from graduate dean. Exceeded pre-pandemic building traffic. Anticipating a technology/systems librarian recruitment. New strategic plan moving forward. Developing a new maker space.

20

Ron and Stan State guests

Stan State Highlights

11:20

Special Collections highlights! by Mary Weppler-Van Diver

https://library.csustan.edu/SpecialCollections

After renovation, Special Collections had dedicated space for storage, preservation, and a reading room. A true game changer.

Open

20

Ann

Work flow implications – SRDC, renewal process in Consortia Manager, California Collections group

11:40

Open

Recommendation from NZ management group. Ann will proceed.

Lunch & Open Discussion

12:00

Ron’s team

Tours

12:30