2024-02-22 COLD Meeting Agenda

1PM-1:15

Welcome

Host Dean, John Wenzler and CSU-East Bay Provost

Gracious welcome! Recognition of John who is retiring. Welcome Eric, new at CSUF!

1:15-1:45

Provost report

Mitch Avila

CFA vote; ongoing general education discussion; Chacellor developing priorities; systemwide effort to grow research

1:45-2:05

Rapido renewal

David

Discussion of renewal terms.

If your campus is struggling with Rapido, please reach out to the CO staff for assitance

Motion to adopt the MOU:

18 favor

1 No

2 Abstain

Motion passes

2:05-2:30

Updates and topics from the CO staff

Leslie

Open

Kudos to the team for library savings!

AI Teaching & Learning course, working with SDSU for microcrential course; all 23 campuses now on Canvas, looking at sharing more.

Discussion on further work on AI, STIM is working on this--how can we work together system wide? CIOs subcommittees on teaching & learning, security

ORCID pilot is up for renewal; some campuses have pulled out of ORCID. Leslie will bring back points about research support. There have been challenges getting the value out of the subscription vs. individual research sign up for free. Ryne proposed a small group research the use.

2:40-3:00

Strategic Plan update

Ron

Will be sending a survey to COLD and to committee chairs to respond to drafts; will have one more meeting in mid-March to discuss survey results

Questions: Is DEI integrated in the plan to the degree we want?

Keep in mind: use of logic model

3:00-3:10

Remaining DEI Funds

Ron

Funding remaining from the DEI training $3940. Proposal to add to ECC. Discussion. Proposal to move to CO for a DEI project. Revisit.

3:10-3:30

Shared Print developments/updates

Rebecca

Explaination of Shared Print

Possible future annual fees

Rebecca will reach out to non-participants

3:30-4pm

Scholarly Communication Committee and Transformative Agreements going forward

Scott (for Mike)

Mix of Scholarly Communication activities: OER, Transformative agreements, OA, etc. etc. Concern about filling committee memberships.

Mark reviewed the past activity for the committee.

These are research infastructure issues. An active committee would be helpful, but there does need to be the structure on the campuses too.

Digital repositories committee is active!

Reference COLD Scholarly Communications Committee

Mike and Cyril will take it on!

4-5 pm

Dean’s Hour open disussion

9-9:15

CSU-East Bay Highlights, new building

Sharon Chen-Bateman and Stephanie Alexander

We heard from the library project managers' hard work!

9:15-9:45

COLD/CIO collaborations

Carlos, guest Bob Lim (CIO & VP for IT, SJSU)

Carlos just started attending the CSU wide CIO meeting, seeking logical collaborations; big topics include AI and cybersecurity; big question: how do we go about working together so we’re not all doing the same thing in isolation?

Examples of system collaboration included accessibility and software licensing

9:45-10:15

AI--what’s going on at our campuses/libraries

Mike to kick off discussion from all

Systemwide committee collaboration between CO and CIOs

Microcredential course through SDSU CIO office. SDSU plans to talk about it after some personnel complete the course. Issues around how rapidly its developing

Other campus not that particular departments are jumping in AI issues faster that others

Use as templates

What’s the pushback? concerns about cheating (requires changes in assignment design)

Good opportunity to not duplicate effort (e.g. libguides)

10:30-11:00

Developing ideas: visiting program officer buyout idea; value of student staff statement

Idea of leadership/non-duplicative efforts. Opportunity to collaborate with Resarch, CIOs, and Student Affairs?

Mechanics: buyout faculty time. Consider different terminology

Follow up: Mike will write up a proposal/outline for a pilot that we’ll dicuss in May

Scott discussed impacts on student worker budget, There’s compelling data about the value of student work in the libraries (e.g. good graducation rates for library student workers). It might be valuable to have a shared statement on value of student labor in the libraries “We can curate experiences.”

Consider badging and internships

National Association of career educators

Look into Learning Aligned Employment program; high impact practice

Follow up: Task Force. John and Cyril will work with Scott to get started. More are welcome.

11-11:10

Copyright Clearance Board proceedings Opt Out dicussion

All

 https://ccb.gov/libraries-archives-opt-out/

Christina reached out to UCs. While we can’t be a respondant as a state entity, we don’t need to respond! But some institutions have signed to make it clear they are not part

11:10-11:30

Further Strategic Plan discussion

Develop the idea of the bridge component.

Reframe for making the case for resource value/protection

Resource use across campuses

Action plan vs. inspiration

Reminder to write comments in google doc

There will also be a survey

11:30-noon

Campus updates

Send campus updates for Rebecca to compile and share out