Suppression or Display of MARC Fields in OCLC Records in Primo

Background

OCLC bibliographic records may include data fields that CSU Libraries would want to suppress from display in Primo. These fields include notes and access points (5XX and 7XX fields) that apply only to the item held by specific institutions; and subject and genre headings from specific controlled vocabularies (e.g., FAST (Faceted Application of Subject Terminology) and foreign language subject headings).

Policy Statement

Suppress and/or display fields according to the criteria outlined below.

Notes & Access Points:

Suppress 5XX        If it includes $5 with institution OCLC symbol (e.g., $5 DLC; $5 OU)

Suppress 7XX        If it includes $5 with institution OCLC symbol (e.g., $5 DLC; $5 OU)

Rationale: This would suppress from display notes that are institution-specific, which cannot be deleted from the OCLC master record. Examples: 

Subjects:

Display 600, 610, 611, 630, 650, 651      if  2^nd indicator equals 0 or 1

Display 600, 610, 611, 630, 650, 651      if 2^nd indicator  equals 7 and source code in $2 equals aat or lctgm or nasat or homoit or gsso

Suppress 653 (Uncontrolled index term)

Rationale: Ensures the display Library of Congress Subject Headings (LCSH), Children's subject headings, Art & Architecture Thesaurus (AAT), Thesaurus for Graphic Materials (TGM), and NASA thesaurus terms found in records for some government document resources as well as the display of alternative controlled vocabularies recommended by the Inclusive Description Task Force, such as terms from the Homosaurus and the Gender, Sex, and Sex Orientation Ontology (GSSO). Future consideration: Re-evaluate suppression/display of children’s subject headings (6XX _1).

Genre:

Display 655        if 2^nd indicator  equals 7 and source code in $2 equals lcgft or gsafd or gmgpc or rbbin; rbgenr;  rbmscv; rbpap; rbpri; rbprov; rbpub; rbtyp; or homoit or gsso

Rationale: Ensures the display of genre headings from the Library of Congress Genre and Form Terms, Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc.; Thesaurus for Graphic Materials: TGM II, Genre and physical characteristic terms; RBMS Controlled Vocabularies (Rare Books and Manuscripts Section, Association of College & Research Libraries) as well as the display of alternative controlled vocabularies recommended by the Inclusive Description Task Force, such as terms from the Homosaurus and the Gender, Sex, and Sex Orientation Ontology (GSSO)

URLs:

Suppress all 856 fields except those encoded “856 42 $3” and "856 41 $3 Table of contents"

Rationale: Since e-resources links are managed by the portfolio, 856’s in the NZ record are not displayed in "Links" in Primo unless links are for Biographical Information, Finding Aid, etc., encoded as “856 42 $3” and Table of contents encoded as "856 41 $3 Table of contents".

Action log