Cal Gov Docs project
- Christina Hennessey
Cal Docs in the NZ FAQs
The CSU is planning a pilot project to manage online, California state publications (Cal Docs) in
the Network Zone (NZ) as a shared electronic collection. The initial pilot will include publications
of the California Energy Commission (CEC). Later we may expand to additional public agencies.
Qualtrics survey link (to provide feedback or opt-in)
This document was composed by Marcus Jun (Institutional Repository Librarian, San Francisco
State University)
If you have additional questions or feedback, please add a comment.
What do campus libraries have to do for this Cal Docs collection?
You just have to decide whether or not you want to opt-in.
Opted in (13): Channel Islands, East Bay, Fullerton, Humboldt, Long Beach, Los
Angeles, Maritime, Monterey Bay, Sacramento, San Diego, San Jose, San Luis Obispo,
San Marcos.
Is there a cost? Do we have to pay for a subscription?
No, this collection is free.
Can we manage Cal Docs like we do with federal government publications?
Kind-of. Cal Docs aren't as centralized like federal gov docs. The California State Library
can't/doesn't catalog as much as GPO. There are no item numbers or selection profile so
we have to look for Cal Docs. This project is focusing on the bib records cataloged by
individual California agencies and won't be as comprehensive as federal gov docs.
We can centralize record loading in the NZ and automate the gathering of Cal Docs
using Worldshare Collection Manager. See "What kind of maintenance will be required?" section below.
What happened years ago when we were thinking about a Cal Docs
collection?
It was a matter of how. Back then I didn't know how we could put together a collection of
Cal Docs. Recently I thought to use Worldshare query collections. See "How are you
going to find CEC publications?" section below.
What kind of maintenance will be required?
The query collections should run automatically to pick up new and updated bib records.
If there are new/revised criteria for Cal Docs, the existing query collection could be used
as a template.
The Alma import profiles load the records automatically. After the record import, some
spot checking of records and links in Primo is useful but not required.
How long will the pilot last?
We'll evaluate the pilot on June 1, 2024.
If all goes well (CSU libraries are interested, no egregious problems (widespread broken
links)), this will become an ongoing project.
Why is the pilot starting with the California Energy Commission (CEC)?
I looked in OCLC and the CEC catalogs regularly and contributed high-quality bib
records to WorldCat. (See OCLC 1420237880 as an example.) There are approximately
1600 1100 (online only) monograph titles.
Additional agencies to consider
qty incl print oclc sample notes
CAX CA State Library ~6500 1372013383
CDT CA Dept Transp ~300 1280350521 -2021, some r reprod
CBT Berk Inst Transp ~500 680381381 broken links, -2012
If you'd like to suggest an OCLC symbol or another way to find Cal Docs, please add a
comment.Suggestion from SJSU for future scenario: SJSU does original cataloging of Cal
Doc, can set up NZ import profile to load these MARC records
How are you going to find CEC publications?
I'm going to create a query collection in Worldshare Collection Manager. This is similar to
how we get records for our Daily OCLC Load.
mt:bks AND mt:sgp AND cp:cau AND mt:url AND ll:eng AND cs=CEC
Material type: books
For the pilot I focused on monographs.
Material type: sgp
state government publications
Country of publication: cau
California (United States)
material type: url
has 856 field
I'll use an indication rule in Alma to exclude non-online bib records.
rule "mbj 008 pos 23 form is not o online"
when
not existsControl "008.{23,1}.o"
then
set indication."true"
end
cataloging language: eng
English
cataloging source: CEC
If you have any additional search criteria to suggest, please add a comment.
Collection name example: Cal Docs California Energy Commission Mono
File name example: CalDocsMonoCEC
Do CEC records have OCLC numbers?
Yes. We're getting the bib records from WorldCat so they have OCLC numbers.
Do Cal Docs use permanent URLs (purls)?
Sometimes but not as consistently as GPO (and even purls can break if they're not
maintained or don't have anything to point to). Cal Docs may have more broken links
than federal publications.
The 856 field(s) may also have multiple URLs per title (including Google Books,
HathiTrust, Internet Archive…) The import profile will add portfolios for all 856 links with
first indicator 4 and second indicator 0.
The CEC links look like
https://www.energy.ca.gov/publications/2024/assembly-bill-2127-second-electric-vehicle-
charging-infrastructure-assessment
Idea: Add public note to e-collection
"Freely-available online resource. Access may be inconsistent." example
sample record:
oclc 1420237880
Assembly Bill 2127 second electric vehicle charging infrastructure assessment
What about broken links?
Your library's catalogers can update the WorldCat record's 856 fields by removing
broken links and adding working ones. Or if you don't feel comfortable removing links, at
least place the working link above the broken ones.
You can find the correct link by searching the agencies website by title.
Then OCLC will send updates through Worldshare Collection Manager which will be
imported by Alma and the portfolio link will update.
If you have additional questions or feedback, please add a comment.