Required Surveys Task Group

Owned by Nikki DeMoville (Unlicensed)
Last updated: Feb 03, 2017
2 min read

Participants

Goals

  • Create queries available through the Alma Analytics catalog - shared CalState folder for survey questions that can be answered using Analytics
    • Draft:  due 6/30/2017
    • Testing: through 9/30/2017 (may include use during ACRL 16-17 cycle)
    • Final:  12/30/2017 (note that some queries cannot be adequately tested until after go live)
  • Status Report

Required Surveys

All CSU libraries must complete the following surveys:  ACRL, IPEDS, and CSU statistics.  Many libraries also contribute data to their annual campus GAAP Audit.  ACRL redesigned its 2015-16 survey to align with IPEDS 2015-16, and CSU statistics follow the ACRL form, with the addition of "CSU-only" questions.

Recommended practice (as advised by ACRL) is to fill out the ACRL survey first. You will then be able to use a subset of the ACRL responses to answer IPEDS queries without having to re-tabulate any data.  For this reason, this group will focus on the queries necessary to answer the ACRL survey, with the understanding that IPEDS answers may be taken from the completed ACRL form, or derived from the same set of queries.

 ACRL Survey (data also used for CSU stats, IPEDS)

Staffing Types, FTEs and Expenses (Questions 01-31)

  • Questions regarding staffing (01-09) and preservation, operations, and maintenance (24-27) require information not found in Alma
  • Questions regarding materials and services expenses (20-22) require information from Alma (Question 22, All other materials/service cost, requires a combination of data, including ILL fees and short-term loan costs)

Library Collections

Institutional Repositories

  • Questions regarding institutional repositories are probably best answered with data taken directly from the IR

Library Services

  • Questions about physical circulation (60-62) require information from Alma
  • Questions about digital/electronic usage (60-65) require information due be available in Alma in the future
    • Currently, this information is derived from COUNTER usage data pulled from publisher sites, Ustat, or ProQuest Intota Assessment/360 Counter Data Retrieval Service (DRS)
  • Questions about reference, teaching, and gate counts (66-74) require information not found in Alma
  • Questions about interlibrary loan (75-76) require information that may be partially available in Alma, as well as drawn from other sources such as ILLIAD or RapidILL reports

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