2015-10-28 Meeting Notes - Conference Call

• Went over prior action items:  Troy Compton (Unlicensed) sent out survey and it is almost completed; Christine Evans (Unlicensed) has complied a list of "experts" and is working on getting it posted.; Julie Kowalewski-Ward (Unlicensed) will not send out access to sandbox since this can be done at the individual campuses; Julie Kowalewski-Ward (Unlicensed) was able to find out who has signed up for the Access listserv and there is good representation from all campuses; Former user (Deleted) is still working on organizing an in-person meeting for Circulation Unit Heads.

• Reviewed items that Brandon suggested we focus on from last meeting.  The survey that was sent out will be a good starting point for discussion and determining possible common policies.
• Some details from Brandon's presentation at COLD were shared.  It sounds as though CRSP will be tasked with developing recommendations for resource sharing.

•  Since regular meetings have not been established, the group set-up meeting times for our next three meetings
  • Tuesday, November 10th at 1:00 pm
  • Tuesday, December 1st at 8:30 am 
  • Tuesday, December 15th at 1:00pm
• Meetings will remain at twice a month for now.  A special meeting can be called if something urgent arises.  We may meet on a weekly basis in the future. 

 30 min

 Julie Kowalewski-Ward (Unlicensed)

Christine Evans (Unlicensed)

•  Julie and Christine shared their experiences, so far, as Vanguard Campuses.
  • Process is a mini-implementation to be completed by December 1st.  (Records will be sent)
  • Fresno is sending in their course reserves and Northridge will be sending ASRA and working with Shibboleth Sign-in
  • Weekly Vanguard meetings are taking place
  • The training videos from the learning center have been very helpful
  • Sandbox is being explored/used by the implementation team members; staff access will be given out (if not already done so) as the implementation team members gain more familiarity with the system  

•  Trying to organize a 1 day, in person meeting at CSU, San Francisco
  • Originally thought January would be best time, but this may be too soon
    • Looking at June as a possible date for the meeting.
      • Will give group time to define the meeting, set up agenda, and submit a proposal to COLD for approval.
      • Will give potential attendees the opportunity to view videos and have some experiences with the system.