2024-04-04 Meeting notes (IRWG)

Announcements

Reminder about the call for proposals for the 2024 Digital Repositories Meeting:

7 proposals for the annual meeting, 6 for 25-minute sessions, and 1 for a 5-minute lightning talk. 

• There's room for more in the agenda, and the deadline is extended. Please send it to colleagues and encourage them to submit a proposal. Lightning talks can be pre-recorded in advance if timing is an issue.

ScholarWorks Toolkit

@Carmen Mitchell

ScholarWorks Toolkit Review

Getting Started: Some of the language needs updating to reflect that migration is complete and all campuses have been set up  

• Screenshots in the existing toolkit have some categories that are not present for most managers

• Modify sandbox section to show it's still available if folks need to test stuff out instead of doing it in the full site- Dave will need to clarify the demo site login availability

• Instead of "production application" we can add a full link to ScholarWorks that is available to each campus 

• Clean up developer lingo to make it more user-friendly 

• Add information from the confluence site about the participants tab and tag Dave to get some clarification

User roles (Chris): interchanging terms between admin vs manager. Is there an admin role, what does it do?

• It may be helpful to add some examples to the roles, but the length of text is good. Better to have more content to edit down if needed. 

Content Management (Carmen): Close read is still needed to make sure it's updated. 

Created a visibility section which was not available in the previous versions. Alt-text included for screenshot 

• Page substitutions/corrections: this is a campus-by-campus policy, but that can be problematic. CSUSM has clear policies in place, other campuses may not

• Does this policy belong in the Toolkit? Is this more for using the ScholarWorks system or about the content that goes into it? Perhaps use this section to point to campus policies, some of which might come from departments outside of the library. 

• Policies for withdrawal are important, CSUSM got theirs from Lana in East Bay. As the political climate gets more fraught, the absence of these policies can cause issues if a request arises.

Creating Collections (Marcus): Screenshots are available for these points but there may be too many and overwhelm the document. 

Resources (Amy): Just getting started so metadata schemas will be fleshed out more later. 

• How much should we drill down if these are resources for referral? Do we describe how these are used, or is it enough to say that they exist. 

• Pointing people to things is probably enough, and saves labor of needing to update information on outside sites as they change.