Draft Charter - Digital Archives Interest Group

Owned by Alyssa Loera (Unlicensed)
Last updated: Sept 11, 2019

**The original draft charter was created in Google Drive and can still be viewed, with comments, here.


This is a DRAFT charter to be submitted to STIM for approval.  [Approved, MM DD 2018]

Note: All of the content below should be considered in DRAFT; to be finalized prior to STIM approval as the first task of the IG.


Domain

California State University Libraries have need for tools to support the management and discovery of their unique materials; stable and sustainable collection management and digital asset management systems are the core requirements of each institution within the CSU.  Currently, some institutions pay for hosting services such as CONTENTdm for digital asset management and LibraryHost for collection management, but wish to migrate from these subscription-based services to something more robust, open source, and maintained system-wide. Others are currently unable to support these services locally, and lack access to the tools necessary for these functions altogether. This interest group proposes to explore the possibility of CO hosting of ArchivesSpace, the current industry standard collection management tool, and to develop or implement an existing digital asset management system based on the Samvera platform already in use for Scholarworks to support the creation, discovery and preservation of digital collections.


Shared Needs and Requirements

Interest group participants should have experience with management of a digital asset management system or collection management system. The working group will define system needs at a campus level with the intention of requesting a cost-efficient, modular, and overlapping CSU-wide solution. 


Use Cases (Edit)

[Insert timeline for testing/implementation in consultation with Kevin Cloud]


Poll of CSU campuses to assess current implementation of ContentDM and other DAM softwares. Potential questions:


Is anybody currently using their digital collections for instruction? 

Is anybody currently using their digital collections in on-campus/off-campus presentations, marketing?

Does anybody keep statistics on use of digital collections? [Grab from Annual Report]

Can we include statistics in this area? 


Deliverables & Timeline, 2017-2018

  • Draft charge for a digital archives working group in consultation with STIM 
  • Document the scope of interest in participation and potential implementation throughout the CSU
  • Develop a proposal for CO hosting for ArchivesSpace, including migration support
  • Begin to identify desired features and requirements for a digital asset management system, based on the Scholarworks platform


The target for these deliverables will be the CSU IR (ScholarWorks) meeting during the Summer of 2019.


Participating Institutions/Members:

Azalea Camacho, California State University, Los Angeles

Suzanna Conrad, Sacramento State

James Fox, Sacramento State

Julie Dinkins, California State University, Sonoma

Julie Thomas, Sacramento State

Summer Espinoza, CSU Dominguez Hills

Jessica Holada, Cal Poly San Luis Obispo

Tanya Hollis, San Francisco State University (Facilitator 2017-2019)

Pamela Nett Kruger, California State University, Chico

Steve Kutay, California State University, Northridge

Alyssa Loera, Cal Poly Pomona

Tom Philo, CSU Dominguez Hills

Lynn Prime, California State University, Sonoma

George Thompson, California State University, Chico

Zach Vowell, Cal Poly San Luis Obispo

Adam Wallace, California State University, Fresno

Greg Williams, CSU Dominguez Hills

Aditi Worcester, California State University San Marcos

Bin Zhang, Sacramento State