2024-05-09 and 2024-05-10 Full COLD Meeting notes for Spring Quarterly Meeting

Welcome

CSUSB Vice Provost Kelly Campbell

Welcome remarks

Convene meeting

Ron

Welcome & Introductions

Minutes of last meeting and agenda review

Rebecca

2024-02-22 COLD Meeting Agenda

Approved

STIM Surveys on Makerspace and AI

Carlos and Pat

https://docs.google.com/spreadsheets/d/1XKnOclULGMliu1fwA792OaoC6cs7w_rrFkM2gNbH1aM/edit#gid=473852261

https://docs.google.com/spreadsheets/d/1uVZdqVkEhG3R8kFMSFaSD9SCcwfubERzC5P_psucG2A/edit#gid=493657408

Suggestion: time survey after other deadlines. May require input of multiple units

Surveys will be open for suggestions

Open Access Journal Publishing

Guest Dana Ospina, chair of the Publishing Interest Group

Current practices/status report

Overview provided information on activity and challenges

https://journals.calstate.edu/

Thank you for support, Leslie!

Open

CO Staff report

CO Staff

CO focus on Black Student Success efforts

Freshman applications up

Growing funding models

Lots of AI discussion, surveys, education, information sharing. Impact on instruction. Will be offering additional courses this summer

Ann gave SRDC considerations update https://docs.google.com/spreadsheets/d/1wwSRIBGjSc-7mNUIBBVXlz3kODvIpQ2kookOswlNXZQ/edit#gid=0

Christina called for ULMS nominations!

CIO report

Bob Lim

Discussion of how to work with limited resources. How do we consolidate and share?

Watching EAB presentation highly recommended

Instruction Librarian CoP

Ryne

Robust group, small enough for all to participate. Group would like to continue for AY25

Student data analysis discussion

guest Sarah Dahlen

Study relateds library services such as ILL, course reserves, study rooms and information literacy instruction to gains in gpa, unit completion hours and grad rates

CIO continued

Carlos and Bob

Recommendations regarding attention to AI in CSU structures. Keep our students voice present. Involved DEI. Systems level vs. campus level

Strategic Plan

Open

Discussion of operationalizing this plan. Context of new Chancellor.

Mike discussed having a CSU library conference to support professional development in a cost effective way

Share with committees so they are aware of plan and can connect their work with it

Carlos highlighted the point of strengthening collaborations with other groups inside and outside the CSUs. Carlos also suggested a group for communications specialists. We discussed having more of a media presence. Connect with CO!

Committee Reports: ULMS; DEIA task force proposal

Open

https://docs.google.com/document/d/1pw7YweuUDExrfDxEUYgp5ocrJOLr7GdKgMlavCVzSag/edit

SRDC: thanks to Adriana for confirming membership. Please encourage members to volunteer for Chair

Sandra: DEIA TF would like COLD approval to make TF a community of practice

Approve a community of practice throughout the 23 campuses for library personnel to participate in DEIA practices through the system --Motion passes

Elections/appointments for next year;

discussion of committee structure

Meetings next year!

Mike

Chair-Mike

Vice Chair – Rebecca

Ron – Past Chair

Secretary – Sandra

Student Success – Eric Chair, Ron Vice Chair

SRDC – Adriana will continue, Jodi

Scholarly Communications – Cyril Chair, Rebecca (VC)

STIM – Carlos will continue as Chair, Scott Vice Chair

ULMS – Christina (permanent); Amy COLD Liasion

Digital Repositories – not filled from COLD, David will update

Locations for next year: SJSU, CO, Bakerfield

Mike proposed a Zoom meeting for December meeting

Dates TBA

We held a discussion about dean leadership/representation on committees. Ideas to increase participation across the campuses, provide leadership opportunities where considered. Executive Committee will continue this discussion

Continue developing visiting program officer concept

Mike (for Scott)

Areas for potential VPOs: Shared learning, Communications, DEIA, Exploratory (e.g. AI)

Scott, Mike, and Amy will explore models and discuss in September

Campus updates

San Marcos: The Library Makerspace, called the “Makery” opened during the spring semester.

Jen will be retreating to the faculty at the end of May. There will be two interim co-deans. Jen will introduce them to COLD as soon as the second is named. There will be a national search for a permanent dean. The search committee has already been named.

Fresno:

• Completed hiring for Dean of Library Services 

• Successful 1 million campaign 

• Hired a new TT librarian who will begin in June 

• Creation of a number of committees to help with shared governance 

• Refresh of technology underway 

• Ongoing work to stabilize staffing needs 

• Ongoing development to support various projects 

• Hmong Legacy Project 

• Whitmore Papers 

• Womack Lecture (Book Banning)  

• Working with campus National Coalition Building Institute and survivor advocate for listening sessions 

Sacramento:

Changes on Campus:

• Planning for an expected 4.2% cut FY 24/25

• Sacramento is the CSU Center for Asian-American, Native Hawaiian, Pacific Islander https://www.csus.edu/news/newsroom/stories/2024/3/aanhpi-program-director.html [csus.edu]

• Black Honors College https://www.csus.edu/news/newsroom/stories/2024/2/black-honors-college-launch.html [csus.edu] 

• Statewide hub for black student success

Sacramento State will be the home of a new center for Black student success to develop programs across the 23-campus California State University system and in underserved communities throughout the state, officials announced Thursday. An initial $1.3 million will fund the CSU Statewide Central Office for the Advancement of Black Excellence, part of $10 million to stand up initiatives to promote the success of Black students.

It will build off a slate of recommendations laid out last June in the university system’s Black Student Success Report. System-wide early outreach, culturally relevant curriculum and building the infrastructure needed to support student success were among the proposals and could potentially be put into action through the new California State University, Sacramento-based office. The mission of the statewide hub, said CSU Chancellor Mildred García, is “not only to accelerate action and drive change across our 23 universities, but, clearly demonstrate our institution’s deep commitment to becoming a national leader in Black student success.” Sacramento State campus is home to the largest Black student enrollment in the statewide system. Nearly 2,000 students who identify as Black or African American are enrolled at Sacramento State, representing 6% of the total student population.

CSU leaders launched Graduation Initiative 2025 to increase Black student enrollment and boost the numbers of students of color in the system but equity gaps persist. Read more at: https://www.sacbee.com/news/equity-lab/representation/article288435027.html#storylink=cpy [sacbee.com]

In Library:

• Data | Technology lab is coming online, along with a 16X8 ft LED visualization wall

• Opening up a Faculty Seminar Room for faculty mtgs, talks, events.

• Got a $667,000 gift. Put up $200,000 of donations to supplement funding for Gender Neutral Restroom

• We are also putting up a library sign, north and south side – now I need to name the building!

SJSU:

• Campus is in the middle of budget reductions. Library had to return 6% (for now)

• All hiring is on hold; several staff (incl. MPP) and librarians vacancies; hoping to post this summer

• Started a new program South Asians in SV [tiny.sjsu.edu]; great community response

• Our best year in fundraising in many years - over $500k already raised and expecting more before the year is up

• Organizing the PIT-UN conference [pitcases.org] in November

• Working on our AI chatbot [library.sjsu.edu]

• Changed Senate Policy for the library S15-10 

• Interim dean of CPGE - continuing for a little bit longer.

SLO:

• Library building renovation is on schedule for opening fall 2025. Planning for returning to the library has already started.

• With space reprogrammed in the building, services and operations are under review and organizational structure adjustments are under way. Hired brighspot strategies to lead the library strategic planning. Work will start this month and go on through the rest of the calendar year.

• The library received increases in the base budget and one time funding increase. 

• The university is planning for increased enrollment and will kick-off year-round operations starting summer 2025. Administrative services and operations that are not public facing are moved off campus to make room for more classrooms. 

• A $60 million gift was announced to establish the Noyce School of Applied Computing https://giving.calpoly.edu/news/cal-poly-noyce-school-applied-computing-announces-transformational-60-million-gift-robert-n [giving.calpoly.edu]

LA:

Encampment – Began on May 1^st and has grown in size over the last week. Has been fairly peaceful. Several processions over the past week and graffiti (pro-Palestine and pro-Israel)

University/Library Recruitment

• Provost Search - Unsuccessful and will continue.

• VP for Student Life & Enrollment Management – Search in final stage

• AVP Research – Search in final stage

• Faculty Success Director in FA - Search in final stage

• Dean of Education – Search Successful

• Head of Learning, Research, & Engagement Services - Search in final stage

• Library Director of Fiscal Operations & Planning – Search successful

President Eanes - 1^st 100 Days completed in late April

• University Strategic Plan – will launch in Fall 2024

• Academic Master Plan – will launch in Fall 2024

• Facilities Master Plan – will launch in Fall 2024

Last Fall 2023, the Academic Senate Executive Committee established a OA Task Force to develop an OA Policy. A draft has been created with the hope of campus discussions in the Fall and vote in Spring 2025.

Cal State LA will be meeting with Clarivate to learn more about Alethea [clarivate.com] (Tracy Elliott, at Florida Gulf Coast University, is an early adopter)

• Alethea is a GenAI powered integrated teaching and learning platform

Channel Islands:

• Our  2023 library dean search was cancelled, and we don’t have another search planned for the time being. We have a temporary structure in which Jill Leafstedt, Dean of Extended University, has taken on the Library & Learning Resources as part of her portfolio. I’m still overseeing operations much as I did when I was Acting Dean. Jill has shared with me that in her temporary role, she does not have the capacity to get involved with COLD. She has been a great support to me and you’re welcome to contact her with any questions.

• We lost one of our 3 full-time senior librarians recently – Colleen Harris, who was unit head for Instruction, Engagement, and Assessment, she is now Dean of the Library at Texas A&M International in Laredo. So, we’re down to 2 tenured library faculty, but we have a strong team of TT and non-TT earlier career faculty who are high performing and fantastic!

• Campus is in the process of recruiting three AVPs, including an AVP for Research and Sponsored Programs and two others due to folks retiring or stepping into other positions.

• There haven’t been Gaza-related protests on our campus yet, but there has been quiet preparation just in case.

• There is a lot of discussion of impending budget cuts going forward, but we don’t have information on specifics of how the cuts will impact the library. This is an important time for the library as we have two and possibly three open lines, and we’re trying to figure out how to continue operations if those lines are not filled.

• Congratulations to those retiring or stepping away! Despite my limited experience on COLD, I think almost all of you have mentored or advised me in some small way since I started at CSUCI (even if you don’t remember – I do!), and you have been inspiring leaders.

CSUMB:

CSUMB is among the campuses experiencing budget challenges. VSIP has just closed. Not losing any library positions, but holding a couple vacant ones or filling with temporary staff/faculty.

We have a permanent provost! Internal candidate was successful.

Search for library dean will take place this fall

Maritime:

Some updates from Maritime:

Interim President Dumont invoked Article 38.3 of the CFA contract to allow for possible faculty layoffs. CSUM's budget remains $1 to $1.5 million over for AY24-25 so it seems inevitable that layoffs to staff and some management positions may occur. Faculty "reassigned time" is being looked at for elimination when possible.

We've already seen a number of management positions in Student Affairs and the Corps of Cadets go away. The school has no funds to offer any voluntary separation incentives.

More restructuring of management positions has eliminated any VP-level positions starting July 1, 2024. This, in turn, will likely change any AVPs to a new title/designation. The breakdown is: 

1. The chief academic officer will no longer be a Provost but an "Executive Dean of Academic Affairs" (which is being recruited for now. The current Provost will retreat to faculty),

2. the VP of Student Affairs will become the Dean of Student Affairs, 

3. the VP of Advancement position search was failed and then the position was eliminated, 

4. the VP of Admin and Finance will be replaced by a University Controller & Director of Financial Services (which is being recruited for now), 

5. the AVP of Human Resources was never replaced and an internal employee was made "Chief HR Officer", 

6. the AVP for Admissions and Enrollment was eliminated to be replaced by a Director of Admissions, 

7. the CIO was not replaced and plans are to pursue "shared services" in this area with another CSU; 

8. The Head of Academic Technology will oversee day-to-day IT matters, 

9. The "Corps of Cadets" leadership will go from "1 lead Commandant and 3 Division Commandants" to "1 Director of Cadet Leadership and Development" (also in recruitment).

For now, Academic Affairs will exist with an Executive Dean and the current 3 School Deans' model. 

As I have decided to retire as of June 1, 2024, the Dean of Letters and Sciences will be made the "Interim Library Dean" for the foreseeable future. The current vision of the Provost is to upgrade one of the librarians to a "Supervisory Librarian" role (with pay increase) for the day-to-day oversight of the library operations. We're still trying to find a common ground with the librarians and CFA on what precisely MPP work is and what is library faculty oversight work.

A big cultural change is that the Interim President has decided that Maritime will have an "opt-in" Corps of Cadets for any students in non-Coast Guard license seeking programs. This means that students in non-license program will no longer have to attend morning formations or wear a uniform. The details for this are still being worked out, such as an alternate "dress code" for non-licensed students.

Maritime is still on target to receive a newly built training ship in 2026, https://www.csum.edu/facilities-planning-design-and-construction/capital-improvement-projects/boat-basin-and-pier-expansion.html [csum.edu]. The upgrades and renovations to the pier will cost approximately $100-150 million.

Enrollment continues to lag, especially with the FAFSA complications. And, last tidbit, we did our Commencement ceremony in constant windy, cold, and rainy conditions. What a day!

East Bay:

1. Offer has been extended to a candidate for Library Dean. Hopefully, they will start in the Fall.

2. Enrollment is down about 25% at East Bay.

Bakersfield:

Filled our FERP replacement line with an Assessment Librarian who starts end of May 2024.

Our other FERP line is captured for 1-2 years.  

New staff line, ASA I, part time, starts June 3rd. 

San Bernardino:

Scholarly Communications Librarian named VPO to SPARC for the US Repository Network.

Author/artist Mike Curato visiting for Banned Books in Fall, watch for Save the Date information.

Thank you for coming! 

Toast to retirees

We’ll miss you, John, Mark, Jen, and Rick!